Operations Coordinator

Company:	Noble Studios
Location:	Reno, NV, USA
Type:	Full-Time
Salary:	Not Provided

Requirements

• At least an Associate’s degree in a relevant field such as Business Administration, Accounting, Human Resources or Data Science; Bachelor’s degree is preferred
• Minimum of 2+ years of relevant full-time experience and demonstrated understanding the foundational principle in two or more of these areas: Accounting or Bookkeeping, Business or Financial Analysis, Human Resources or Recruiting, Office Management or Administrative Support
• Strong skills with the Microsoft Office Suite, Google Workspace, virtual meeting tools (such as Zoom), chat systems (such as Slack), and internet research
• Proven ability to support and interact successfully with all levels of staff, including executives
• Collaborative mindset with the ability to work effectively with others and manage multiple tasks simultaneously
• Demonstrated high attention to detail, organization and process
• Strong analytical and problem-solving skills, including the ability to understand data
• Demonstrated ability and willingness to continuously acquire new capabilities and accept new challenges
• Ability to be flexible in response to changing priorities and needs
• Demonstrated ability to anticipate the needs of others
• High level of confidentiality, discernment and judgment
• Exceptional communication skills, both oral and written, with the ability to communicate clearly and effectively with leadership and external partners

Responsibilities

• Backup our Traffic Manager by learning to ensure daily accuracy and up-to-date information across project management tools and organizational workflows
• Run, refine and share data-driven reports utilizing production management software and using Excel or Google Sheets as needed
• Gather information for review to ensure employee utilization is meeting organization annual expectations
• Coordinating and supporting the organization of timelines and resourcing for internal initiatives and projects
• Accurately and quickly complete data entry, digital and paper file maintenance, and document organization
• Support accounts payable and receivable processes, including vendor invoicing
• Help with month-end closing procedures and other financial reporting tasks
• Scan incoming mail and record client receipts
• Make bank deposits
• Recommend and draft updates to our standard operating procedures, best practices, and guidelines related to accounting and operations tasks
• Review applications for automatically disqualifying items and disposition
• Draft and schedule specific regular team and candidate communications
• Download, audit and maintain some electronic files
• Run verification checks for candidates and bi-annually for drivers
• Help draft and/or refine HR standard operating procedures and checklists
• Handle administrative tasks including incoming/outgoing emails, mail and calls
• Assist with scheduling appointments, meetings and events, as needed
• Track, organize, order and stock needed inventory and supplies
• Organize and maintain file cabinets, supply closets and server room
• Ensure break and conference rooms are organized and presentable
• Help ensure office fixtures and equipment are properly tracked and in working order, including acting as liaison with various vendors
• May handle certain team communications and research for events
• On occasion, assist with event organization and catering, including food deliveries
• Contribute to a positive and collaborative work environment
• Effectively and professionally interact with all employees, peers, and leadership within Noble
• Help promote company culture that encourages top performance, high morale and trust in leadership

Preferred Qualifications

• Experience in the digital agency (or similar) environment is ideal
• Previous technology industry or marketing experience a plus
• Experience with communications, PR and social media useful
• Exposure to systems such as QuickBooks, task management, Workamajig, etc

Benefits

• No benefits info provided.

Apply Now