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Workplace & Talent Coordinator
| Company | Samaya |
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| Location | Mountain View, CA, USA |
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| Salary | $80000 – $140000 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Mid Level, Senior |
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Requirements
- 4+ years experience in an administrative, recruiting, or office management role (preferably at a high-growth startup)
- Direct experience coordinating interviews, onboarding new hires, or supporting office operations
- Proven ability to manage complex schedules and logistics across teams
- Strong written and verbal communication skills, with a service-oriented mindset
Responsibilities
- Manage the day-to-day running of our physical office space, including vendor coordination, supplies, employee access, and facilities upkeep
- Act as a welcoming point of contact for all guests and new employees
- Lead planning and logistics for internal events, including offsites and team gatherings
- Support special projects and cross-functional administrative needs across the company
- Support onboarding logistics for new hires, in collaboration with People Operations
- Own end-to-end interview scheduling across multiple departments and time zones, balancing candidate experience with team availability
- Be a liaison between candidates, recruiters, hiring managers, and interviewers throughout the recruiting process
- Maintain accuracy and hygiene across our applicant tracking system (ATS) and internal tracking tools
- Partner closely with hiring managers and people operations to continuously improve hiring workflows and documentation
Preferred Qualifications
- Familiarity with tools like Greenhouse (or other ATS), Google Workspace, and Notion
- Experience managing vendors or supporting hybrid/remote work environments
- Exposure to planning internal events, coordinating offsites, or supporting team travel
