Workplace Specialist

Workplace Specialist

Requirements

• Strong time management and organizational skills
• Excellent verbal and written communication
• Real Estate and Office management experience with an understanding of daily operations in a fast-paced environment
• Passion for people – desire to create a world-class experience in our offices
• Collaborative Teammate
• Forward thinker, anticipating the needs of others
• Strong interpersonal skills; fun, professional, friendly demeanor; desire to assist others and face challenges head on
• Proactive – quick on your feet and an excellent multi-tasker
• Available to work in the office in Norwalk 3 days a week
• Familiarity with Google applications (Drive, Docs) and Slack
• Strong organization skills

Responsibilities

• Project manage office expansion projects, including overseeing renovations, office moves, or setting up new locations – always thinking of new ways to use our office footprint
• Act as liaison and coordinate between the group, sister brands, landlords and property management for leases, office maintenance and renovation projects, or compliance matters
• Ensure all our physical office spaces and relationships with building management teams, vendors, and suppliers are well maintained
• Act as a central point of contact and maintain organized records, proactive communication, while coordinating with internal teams, scheduling, and ensuring smooth workflow
• Create a positive, engaging, and inclusive workplace experience where your colleagues can do their best work
• Coordinate all office purchasing, inventory and manage weekly onsite and remote catering
• Maintain office budgets related to supplies, events, and all operational spending
• Support Office Leads and team up with Social Committee to coordinate various company outings & in-office events
• Be responsible for general upkeep and office maintenance needs
• Manage vendor relationships, including existing contracts and developing new relationships
• Welcome visitors and interviewees, assisting in coordinating plans, including accommodation and transportation if needed
• Coordinate shipping and letter distribution
• Collaborate with Legal for all office operation-related contracts
• Provide light assistance to Executives for office operations and needs
• Be proactive; talk with employees and find out what keeps them happy and productive
• Oversee emergency procedures, fire safety, and first aid protocols
• Maintain adequate first aid supplies and ensure designated first-aiders are trained
• Communicate and enforce health and safety policies
• Be a part of the global Workplace Experience team and collaborate and participate across the Office Manager network
• Assist US Team Lead with admin tasks and coverage during PTO as needed

Preferred Qualifications

• Collaborative Teammate
• Forward thinker, anticipating the needs of others
• Strong interpersonal skills; fun, professional, friendly demeanor; desire to assist others and face challenges head on
• Proactive – quick on your feet and an excellent multi-tasker