Workplace Experience Manager

2-4 years experience working as an Office Manager, HR Coordinator, Employee Experience or Executive Assistant
Exceptional organizational skills and attention to detail – nothing gets past you
Ability to multitask, prioritize, and work independently with minimal supervision, even in a fast paced startup environment
Strong communication skills, both verbal and written
Knowledge of Google Suite (Docs, Sheet, Slides, etc) and Gmail
Self-motivated while having a positive attitude

Own day to day NYC office operations: ordering supplies, maintaining kitchen + conference spaces, greeting visitors, and managing relationships with vendors and building management
Make the office a place people want to be: ensure everything feels considered, from the snacks to the furniture
Plan and execute cultural moments: weekly team meals, monthly happy hours, employee appreciation events, etc.
Welcome and onboard new hires—creating a smooth, delightful first-day experience
Partner with our Arizona-based Workplace Experience team to support remote Valonians and coordinate swag, recognition, and other company-wide initiatives
Manage complex calendars and travel logistics for the CEO and COO
Coordinate internal and external meetings, including offsites and client visits
Help with executive priorities, communication, and time management as needed
Organize NYC-based team events and assist with planning for events in our upcoming San Francisco office
Manage budgets, vendors, and logistics to deliver high-quality, cost-effective experiences
Coordinate sporadic employee engagement events. This could look like bringing in a facilitator to host a skills learning session (L&D), bringing in a speaker from an organization that aligns with Valon’s values, partnering with local NYC community organizations (volunteerism) and more