Workplace Experience Administrator
| Company | SimpliSafe |
|---|---|
| Location | Boston, MA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Ability to be 100% onsite
- Experience in office administration, facilities coordination or similar preferred
- Excellent communication and interpersonal skills
- Ability to handle confidential information with discretion
- Excellent planning, organizational, and time management skills
- Proficiency with Microsoft Office Suite and Google Workplace
- Professional demeanor and enthusiasm about creating a positive work environment
- Strong problem solving skills
- Ability to thrive in a fast paced environment
Responsibilities
- Help us create a great first impression by maintaining a clean and organized office appearance, greeting guests and employees, and directing visitors.
- Manage SimpliSafe’s visitor list in accordance with our visitor guideline process.
- Ensure a well-functioning front desk by following guidelines and systems that allow for greater focus on hospitality and efficiency.
- Monitor security protocols including the WEx ticketing system to ensure the safety of our workplace.
- Support the overall maintenance and functionality of the office environment.
- Order and maintain an inventory of office supplies and equipment including café supplies.
- Act as a point of contact for basic facilities related inquiries and quickly address any issues as they arise.
- Conduct regular walk throughs of the office to identify and address maintenance needs.
- Coordinate the setup and breakdown of meeting rooms and event spaces as necessary.
- Collaborate on the execution, set up break down of location events as needed.
- Manage incoming and outgoing mail and packages and maintain mailroom efficiency.
- Assist with weekly catered lunches as needed, including setup and cleanup.
- Act as a point of contact for subtenants to maintain building safety standards.
- Process invoices for payment in a timely and accurate manner.
- Collaborate with onsite IT support as necessary for events and day-to-day operational needs.
- Provide administrative and/or logistical support for teams when necessary.
- Serve as the liaison for employees by communicating their requests, needs and feedback to the WEx team.
- Partner with the Workplace Experience Team to plan and execute special projects and operational needs.
Preferred Qualifications
- Experience in office administration, facilities coordination or similar preferred