Univ – Program Coordinator I – Department of Pediatrics

Univ – Program Coordinator I – Department of Pediatrics

Requirements

• A bachelor’s degree and one year relevant program experience.

Responsibilities

• Collaborates closely with the patient access center, acute/ambulatory care teams, and other staff to manage the patient referral and appointment process.
• Takes a lead role in receiving, screening, and coordinating appointment requests or calls that require clinical intervention, often involving complex or confidential matters.
• Manages clinic cancellation and template change requests for faculty and staff, ensuring they are routed correctly.
• Scans relevant patient information or documents into the patient’s record in Epic, confirming the accuracy of entries.
• Retrieves patient medical records upon request and ensures that all patient-related correspondence is properly linked to the patient’s medical record.
• Prepare documents, letters, and reports as requested, and maintain organized files for important and confidential materials.
• Manage the Divisional RightFax system, ensuring the proper distribution and return of faxes and communications.
• Continuously optimize administrative processes, utilizing resources effectively to uphold high standards of customer service.
• Coordinate and prepare division-related purchases from various funding sources, adhering to the procurement guidelines established by MUSC University and MUSC Physicians.
• Facilitate vendor setup and process payments, ensuring compliance with State and MUSC Procurement regulations, policies, and procedures.
• Reconcile and allocate monthly purchasing card (PCard) transactions accurately.
• Responsible for recording minutes and tracking action items for Division meetings and meetings with external stakeholders.
• Completes other duties assigned.

Preferred Qualifications

• Administrative Experience with Pediatrics’ Clinics.