Univ – Administrative Coordinator I – Dean’s Office – College of Health Professions

Univ – Administrative Coordinator I – Dean’s Office – College of Health Professions

Requirements

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor’s degree and two years experience in business management, public administration or administrative services.
• Strong communication, organizational, and problem-solving skills.

Responsibilities

• Manage activities and communication between the Clinical Education Department staff with external vendors.
• Provide support of managing platforms such as ACEMAPP (and others).
• Coordinate invoices for payment to vendors for services they provide.
• Coordinate communication and required activities between the Clinical Education Department with vendors, students, and clinical partners.
• Collaborate with Clinical Education Staff to manage ongoing student initiatives.
• Schedules meetings, gathers updates, and monitors deliverables for student-related initiatives.
• Provides logistical support for trainings, rollouts, and online course support efforts performed within Clinical Education.
• Organizes logistics for team meetings, workshops, and department-sponsored events.
• Provides support and coordination for tracking of student perquisite activities and onboarding activities.
• Coordinates assessment activities of students, vendors, and the Clinical Education Program’s function.
• Manage and coordinate the calendars for the Associate Dean of Clinical Affairs and Clinical Education Department Manager.
• Provide administrative support to Associate Dean of Clinical Affairs and Clinical Education Department Manager.
• Coordinates projects related to instructional technologies, digital learning platforms, and faculty-facing tools.
• Schedules meetings, gathers updates, and monitors deliverables for technology-related workstreams.
• Provides logistical support for technology trainings, rollouts, and online course support efforts.
• Maintains documentation and progress tracking for digital education initiatives.
• Organizes logistics for team meetings, workshops, and department-sponsored events.
• Maintains shared project documentation, SOPs, and records related to department operations.
• Provides administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation.
• Assists in developing internal training materials, guides, and onboarding resources for departmental tools.
• Supports the implementation of marketing projects, campaigns and recruitment-focused initiatives.
• Manages timelines, deliverables, and project documentation for marketing efforts.
• Tracks progress of marketing projects and ensures alignment with strategic enrollment objectives.
• Communicates project statuses with stakeholders.
• Coordinates schedules for the production of video/photography projects.
• Assists as needed with calendar management and schedule coordination for the Director of Marketing & Student Recruitment.
• Organizes logistics for team meetings, workshops, and department-sponsored events.
• Ensures agendas, materials, and follow-up communications are completed in a timely manner.
• Maintains shared project documentation, SOPs, and records related to department operations.
• Provides primary support for the Associate Dean for Finance and Administration.
• Plans, coordinates, and performs executive level administrative support services for the Associate Dean for Finance and Administration to include calendar monitoring to maintain the Assistant Dean’s schedule.
• Maintains an intimate knowledge of the Associate Dean’s needs, goals, and objectives to prioritize appointments and access of faculty, staff, external constituents, and University officials.
• Compiles and presents data for special projects; arranges for and creates agenda for monthly Shared Services Team Leader Meeting or other financial meetings on an as needed basis; aids in planning and coordinating special events.
• Maintains and updates the Staff Shared Services directory quarterly and updates this in the faculty and staff resource folder.
• Monitors annual Conflict of Interest (COI) and Annual Mandatories for all College employees by running reports, sending reminders and working with the University to meet deadlines for completion.
• Provides backup for the Dean’s Office faculty and staff in the event of absences.

Preferred Qualifications

• Bachelor’s degree in Project Management, Business Administration, Marketing, Educational Technology, or a related field.
• At least one year of relevant program coordination or project management experience.
• Experience working with cross-functional teams, preferably in a higher education or healthcare setting.
• Proficiency in project management tools (e.g., Asana, ServiceNow, or similar platforms).
• Ability to exercise judgment, manage multiple priorities, and juggle assignments from multiple leaders.