TRACK and Requisition Team Lead

TRACK and Requisition Team Lead

Requirements

• 10-15 years relevant Turnarounds related TRACK, SAP Requisitioning and Cost Management experience
• Experience in contractor invoice processing, conflict resolution, interfacing with Procurement and Accounts Payable
• Strong leadership abilities
• Strong communication, organizational, and planning skills
• Self-motivated and willingness to learn and improve
• High ethical standards
• Willing to work a wide variety of scheduled days and hours, onsite as required
• Works professionally and harmoniously with employees, peers, management, support personnel, program participants and business area persons
• Utilizes positive and constructive attitude toward resolution of problems and conflicts
• Accepts direction, constructive feedback, and supervision
• Minimum high school diploma or equivalent with experience
• Highly Proficient in TRACK software and SAP
• Proficient in the use of computers and business software, including Microsoft (Excel, Word, PowerPoint, OneNote, Outlook)

Responsibilities

• Responsible for 6 – 8 employees supporting TRACK and Requisitioning. Provide support to 2-5 low/medium complexity turnaround events per year
• Manage team of TRACK administrators and SAP requisitioners to support effective TRACK implementation, requisitioning, cost tracking, proper invoicing approvals, timely close out of all labor, material, and equipment purchased for North America projects and turnarounds (U.S. and Canada)
• Provides hands-on training & experienced support to team members while working extended hours during multiple turnarounds – working as TRACK Administrator and SAP Requisitioner per business needs.
• Provides direct oversight and supervision of company employees and/or contract team members on daily basis
• Develop staffing & training plans for team members to deploy efficient cost control and TRACK support for each TAR.
• Manage TRACK software licensure and deployment to each TAR. Monitors and maintains the TRACK system health and TRACK Insights dashboard.
• Lead role in developing and providing training on best practices, and continuous improvement opportunities to streamline related tools/ work processes.
• Accountable to set & communicate TRACK work process expectations to team members, various contractor personnel, execution team members
• Accountable to provide various management reports – daily headcount; fatigue management; TRACK Cost reports including hours, burn rates, crew sizes, etc; Open PO commitments; Open Invoices
• Accountable to calculate net all contractor time daily and clear exceptions (missing in/out scans, schedules, moving scans, etc.). Review and approve contractor override hours.
• Accountable to run daily non allocated, non accepted, rejected reports to ensure adherence to daily vendor timekeeper requirements. Audit Track data by running weekly cost reports to increase management visibility, enforce accountability, and assure work process adherence.
• Accountable to create and upload Track Imports for Cost Objects (workorders, purchase orders), pay formulas, schedules, etc. Create and assign new vendor work schedules incorporating site rules.
• Develop badging and accountability strategy for each TAR in accordance with AP safety and security requirements. Monitor reporting to ensure fatigue and accountability guidelines are met and ensure plant mustering is fail safe and timely for emergencies.
• Oversee timely requisition entry to ensure correctness and consistency across North America per assigned key performance indicators
• Support team members in creating Service requisitioning, cost tracking & reporting, and proper invoicing/close out of all labor, material, and equipment purchased for North America turnarounds (U.S. and Canada) including interactions with vendors for resolving invoice issues as well as goods receiving in SAP.
• Mentor, coach, onboard team members as well as vendor timekeepers, vendor reconcilers, and TAR Team Members as needed; Provide training, and review expectations and deadlines.
• Serve as single point of contact between Procurement, Accounts Payable and TAR team to ensure all contracts are implemented per bid documents (labor and equipment rates) in the field.
• Ensures verification of invoices against the TRACK System and assists with resolving discrepancies in a timely manner.
• Ensure all final costs are received and balanced with Track upon vendor completion of work.
• Escalate contractor non-compliance and interface with contractor management
• Lead the efforts to resolve conflicts with contractors related to TRACK expectations, Cost Reporting expectations, Invoicing issues, etc.
• Works with corporate Accounts Payable and vendors to enable timely and accurate invoice approvals and payment including conflict resolution.
• Ensure cost reports and allocations are completed on-schedule for each TAR.
• Leads, own and ensures cost close out progresses per assigned key performance indicators
• Ensure close out effort by monitoring vendor invoicing, communicating deadlines, collaborating with procurement and turnarounds team, and decommitting /increasing purchase orders as directed

Preferred Qualifications

No preferred qualifications provided.