Temporary Administrative Assistant
| Company | California College of the Arts |
|---|---|
| Location | San Francisco, CA, USA |
| Salary | $26 – $28 |
| Type | Part-Time |
| Degrees | Associate’s |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- High school diploma or equivalent required; at least an associate degree or coursework in psychology, counseling, or administrative studies. Graduate work (current or past) in mental health field a plus.
- Ability to handle sensitive and confidential information with discretion, and consult with management as needed
- Commitment to ongoing professional development and emotional resilience in support-based roles.
- A demonstrated commitment to equity and inclusion, fairness, and social justice in all professional tasks, particularly in approaches to working with students from a wide array of backgrounds
- Previous experience in an administrative or front-desk role
- Strong interpersonal and communication skills
- Proficiency with Microsoft Office Suite, Google Workspace, Canva, and EHR scheduling software
- Strong organizational skills and attention to detail
Responsibilities
- Greet students and visitors; serve as the first point of contact for the center when working.
- Answer phones, respond to email inquiries, and schedule urgent appointments as well as provide CAPS group support as an admin to help schedule students for individual support as needed.
- Access and utilize electronic records and appointment systems in compliance with privacy standards (e.g., HIPAA, FERPA)
- Assist in the design, organization, and distribution of outreach and promotional materials (e.g., flyers, posters, brochures, digital graphics) for workshops, events, and campus campaigns
- Support center events and outreach programs as needed
- Ensure a welcoming, orderly, and confidential front office environment
Preferred Qualifications
- Experience working in environments that involve supporting individuals in distress, particularly in a non-clinical capacity.
- Comfort and competence in navigating challenging workplace dynamics, with a willingness to engage in regular supervision to reflect on and address such challenges.
- Interest in developing skills related to non-clinical mental health support within a structured, supportive framework.
- Commitment to ongoing professional development and emotional resilience in support-based roles.
- Experience in a mental health, healthcare, or higher education setting
- Familiarity with electronic health records (EHR) or counseling center databases
- Bilingual or multilingual abilities