Talent Coordinator

3+ years of experience in recruiting coordination, HR operations, or a related administrative role.
Strong organizational skills with the ability to manage competing priorities.
High attention to detail and strong written/verbal communication.
Comfortable working with confidential information (e.g., NDAs, offer letters).
Proficient in Google Workspace and MS Office; ATS experience a plus but not required.
Team player with a proactive, flexible attitude and a problem-solving mindset.

Schedule and confirm interviews manually across multiple time zones (no ATS automation).
Ensure a high-quality candidate experience by maintaining timely communication.
Draft and coordinate offer letters for both salaried and hourly candidates.
Facilitate pre-boarding tasks and coordinate with relevant stakeholders to ensure smooth onboarding.
Conduct pre-screen calls focused on NDA discussions and logistics.
Collect signed NDAs and maintain accurate candidate documentation.
Provide white-glove support through each phase of the candidate lifecycle.
Assist recruiters with sourcing candidates and tracking talent pipelines.
Maintain candidate spreadsheets and ensure up-to-date records.
Coordinate and support recruiting events for hourly hiring initiatives.
Partner with event leads and recruiting teams to ensure event success.