Surgery Scheduler-Full Time-Surgery

Surgery Scheduler-Full Time-Surgery

Requirements

• High School Diploma or GED equivalent
• 2 – 3 years previous healthcare experience preferred
• Knowledge of Medical terminology preferred
• Knowledge of keyboard
• Good communication skills
• Good organization skills
• Meets Advocate behavioral expectations

Responsibilities

• Scheduling of surgeries based on scheduling guidelines (block times, equipment, c-arm, staffing, vendor notification) which includes scheduled procedures and add-ons
• Plans and implements surgery time and location into surgical schedule
• Utilizes computer data base to predict case length and turn over time with high degree of accuracy
• Adjusts surgical times by moving schedule up and tightening availability of room times
• Pre-determines the appropriate availability of anesthesia, OR staff, supplies, equipment and instrumentation
• Informs charge nurse and materials management of any special equipment, supplies, implant needs at the time of scheduling
• Obtains pertinent information, through appropriate channels necessary for appropriate scheduling/case preparation
• Surgical confirmations to be completed timely and accurately
• Changes to surgery schedule to be done accurately, timely with communication to applicable departments and vendors which includes cancellations
• Management of surgical reservations during office hours
• Orders unit/scheduling office supplies as appropriate
• Charges for supplies/equipment as appropriate
• Cancels patient supply/equipment via Casecheck
• Document control of departmental forms
• Generating surgical schedule for charge nurse, OR staff and distribution to applicable departments
• Accuracy of OR staff call sheet
• Accuracy of OR staff, physician, departmental, and vendor contact information
• Retrieval, verification, and logging of surgical specimens
• Maintenance of temperature log for blanket warmers and refrigerator
• Checks records for completeness as appropriate, and accuracy, contacting the circulating nurse or anesthesiologist immediately when discrepancies are noted (informed consent, history and physical, lab results)
• Order entry of diagnostic labs, radiology, cardiology, hematology (blood bank)
• Generates data for surgeons and offices when requested
• Verification of privileges of surgeons for new procedures, at the time of scheduling
• Consults with the charge nurse when concerns arise to resolve questions regarding the schedule
• Manages scheduling calls and accurately records and reports messages
• Demonstrates a competent, courteous and professional manner with co-workers, physicians, visitors, patients, vendors and other
• Maintains confidentiality in execution of all duties
• Demonstrates telephone etiquette within 3 rings
• Acts as a resource person to staff, physicians, visitors and others as needed
• Facilitates inter and intradepartmental communication flow of OR schedule
• Provides timely information regarding patient status to other departments
• Communicates with charge nurse and anesthesia regarding efficient utilization of OR rooms

Preferred Qualifications

• 2 – 3 years previous healthcare experience preferred
• Knowledge of Medical terminology preferred