Surgery Scheduler

Surgery Scheduler

Requirements

• High school education or equivalent
• Some medical terminology
• 1 year surgery scheduler experience or previous healthcare related experience
• 30-40 wpm preferred
• Basic PC experience
• Data entry
• Customer focused
• Excellent interpersonal skills: must relate well with surgeons, office personnel, nursing personnel
• Tact, clinical professionalism
• Analytical problem-solving skills to resolve scheduling conflicts

Responsibilities

• Manage, schedule, cancel, and rearrange elective surgical procedures utilizing operating room information system in collaboration with various departments
• Utilize independent judgment in determining the urgency of scheduling requests and applying the appropriate procedure codes
• Provide optimal utilization of Operating Room resources by determining appropriate room assignments, allocation of time needed, and potential equipment conflicts within specialties
• Communicate all additions, changes, deletions to the schedule with involved departments
• Efficiently utilize assigned block time and open surgical time
• Prepare schedule for distribution by verifying all patient information, surgery times and equipment needs
• Ensure anesthesia assignments meet case needs
• Review and communicate incomplete preference cards and special needs with OR Supervisor for timely resolution prior to day of service
• Accurately maintain Operating Room template based on requests in alignment with Dreyer Ambulatory Surgery Center hours of operation and Bylaws/Rules and Regulations
• Adjust single day or recurrence operating room template as needed
• Coordinate time changes and updates in schedules
• Prepare and maintain accurate information into the system
• Ensure templates accurately reflect provider and service line block time
• Validate case requests against physician approved privileges
• Assist in maintaining department day-to-day functions
• Answer incoming calls and redirect to appropriate parties
• Take action on mail/correspondence received by area
• Provide patient status information to family waiting room liaison and volunteers
• Initiate work orders
• Perform other duties assigned

Preferred Qualifications

• 30-40 wpm preferred