Supv – Records & Document Services

Supv – Records & Document Services

Requirements

• High School diploma or equivalent required.
• 3 – 5 years’ experience in records or procedure management.
• Must reside within site specific emergency response organization (ERO) response time.

Responsibilities

• Supervise union personnel who perform processing of procedure revisions, scanning records for storage, updating drawings, processing company mail, document shredding and document mass reproduction for the site.
• Responsible for development, maintenance, and site implementation of the documentation control program and various fleet processes, programs, and procedures.
• Ensures that procedure packages are reviewed for accuracy and meet the requirements of the procedure review and approval process prior to release for implementation.
• Ensures that engineering documents/packages are reviewed for accuracy and meet the requirements of the engineering change process prior to release.
• Oversees the storage, duplication, and distribution of engineering documents, utilizing appropriate records retention facilities.
• Ensures Modification Coordinator activities as defined in the Engineering Change process are completed.
• Participates on the Procedure and Document Control standardization/peer teams to develop and implement continuous process improvement.
• Ensures all legal and regulatory requirements for document control are fulfilled at the station and posts all station procedures as well as drawings and other controlled documents in the electronic system (FileNet).
• Coordinates training activities for assigned records staff and records custodians.
• Oversees the long-term storage and retrieval of physical plant records stored off-site at approved record storage facilities.
• Provides duplicating services for the site including procedures, engineering documents, presentations, handbooks, lanyard cards, training materials, general communications, etc.
• Ensures internal Company mail, U.S. mail, and overnight priority mail are all prepared and distributed throughout site locations in a timely manner with records storage requirements considered.
• Coordinates work with other departments/section/units.
• Ensures all activities are completed in accordance with standardized fleet practices, policies, and procedures.
• Ensures section budget is developed and maintained.

Preferred Qualifications

• Bachelor’s degree or associate Degree with 3 years’ experience in records or procedure management OR 10 years’ experience in document or procedure programs/management.
• Demonstrated thorough knowledge of nuclear legal and regulatory requirements for document and procedure control.
• Demonstrated ability for solving technical problems and analyzing data.
• Excellent communication skills, verbal and written as well as the ability to relate well with co-workers, customers, and management.
• Experience working with engineering documents/processes and/or procedures processing and control and automated document management systems.
• Exhibits a high degree of nuclear professionalism, nuclear safety conscious, maturity, good judgment, personal integrity, leadership ability, a sense of empowerment and motivation to drive excellence in performance.
• Experience working with bargaining unit contracts to the site specific, where applicable.
• 3 years of previous leadership experience.