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Support Specialist Executive – Police Department
| Company | City of Aurora |
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| Location | Aurora, CO, USA |
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| Salary | $30.2 – $37.75 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Mid Level |
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Requirements
- High school diploma or GED
- 3 years of executive level assistance experience including data entry and customer service experience
- Advanced Microsoft Office Suite
- Apps Training
- AIM training
- Knowledge of office practices and procedures
- Manual and computer filing systems
- Advanced knowledge of business English, spelling and math
- General office equipment, and personal computer with related software applications
- Purchase Card Training
- Efficiently and accurately key information using a keyboard and skills in performing data entry
- Strong interpersonal and organizational skills
- Composition grammar and spelling
- Demonstrate proficiency in computer applications including word processing, spreadsheets, report generation and maintenance of databases.
- Establish and maintain effective working relationships with employees and citizens
- Communicate effectively verbally and in writing
- Understand oral and written instructions
- Handle stressful situations with tact and diplomacy
- Work well under pressure and meet deadlines with little supervision
- Work independently
- Maintain confidentiality
- Understand, interpret, and apply department or division policy and procedures
- Plan, organize, and prioritize work assignments
- CCIC/NCIC Clearance
- Notary Certificate
Responsibilities
- Prepares, issues, and monitors departmental documents requiring technical and advanced knowledge of departmental functions
- Coordinates travel arrangements for Department personnel
- Processes Department personnel orders
- Administrative support to the Chiefs and Executive Staff
- Processes confidential information
- Maintains, tracks and reconciles monthly purchasing card transactions
- Takes, prepares and distributes minutes of meetings
- Schedules and maintains calendars of activities and meetings
- Schedules conference rooms
- Takes and transcribes dictation
- Develops and maintains complex record keeping and reporting systems
- Assists in researching, gathering, compiling and preparing a variety of materials for technical and analytical reports
- Receives and responds to requests for information including Council and Management requests
- Maintains, modifies, and updates database information for specialized departmental functions
- Assists in preparations for department special events
- Drafts, edits, proofreads and prepares correspondence
- Creates reports, graphs, and presentations, some of which may be confidential
- Provides additional complex administrative support
- Additional duties as assigned
Preferred Qualifications
- Experience working in a judicial or law enforcement environment
