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Supervising Executive Assistant – Public Information Officer for ODOC
| Company | Oregon State Government |
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| Location | Tualatin, OR, USA |
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| Salary | $5505 – $8097 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Mid Level, Senior |
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Requirements
- Four (4) years of staff-level experience providing administrative support to management. The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making. Two (2) years of this experience must have been performed in a supervisory or lead worker capacity.
- A Bachelor’s degree in Business Administration, Management, Public Administration or a closely-related field and two (2) years of supervisory or lead worker experience.
- Excellent written and verbal communication skills for interacting with media, staff, and external stakeholders.
- Ability to convey complex information clearly and professionally.
- Strong public relations and media management skills.
- Strong problem-solving and decision-making skills, especially in high-pressure situations.
- Experience in staff supervision and team leadership.
- Interpret and apply statutes, rules, regulations, policies, procedures, and guidelines.
- Ability to manage confidential and sensitive information with discretion.
- Knowledge working with budget activities and reports.
Responsibilities
- Provide confidential executive-level support to the Superintendent in overseeing critical administrative operations at Coffee Creek Correctional Facility (CCCF).
- Supervise a team of four staff members overseeing Mailroom operations and serving as the CCCF liaison to the Budget Office and Operations Division.
- Direct media, public, and legal communications, providing union advice on contract administration matters, and conducting employee discipline and grievance investigations.
- Sort and disseminate critical information and documents received from DOC Central Office, other agencies, and the public.
- Make decisions regarding staff direction, media communications, and community engagement, ensuring accurate and timely responses.
Preferred Qualifications
- Knowledge and experience fulfilling Public Records Requests
