Subcontracts Specialist

Subcontracts Specialist

Requirements

• Bachelor’s degree in Construction Management, Business Administration or related field
• 5+ years of experience in Subcontracting, Procurement or Project Management
• Proven experience in contract management, including drafting, negotiating, administering and tracking contracts with subcontractors
• Proficient in reporting project status, subcontractor performance, and budget analysis
• Ability to use tools like Microsoft Excel and Contract Management Systems to track and report progress
• Proficiency in MS Office Suite and experience with virtual meeting platforms such as Zoom or Teams
• Excellent written and verbal communication skills
• Detail-oriented, self-starter
• Valid Driver’s License, occasional travel to various job sites nationally as required
• Authorized to work in the United States on a full-time basis

Responsibilities

• Prepare detailed Requests for Proposals (RFPs) outlining scope, expectations, timelines, and terms
• Review and evaluate received proposals to select the best subcontractor for the project
• Collaborate with Project Management to manage Subcontractor performance; facilitate change orders and amendments as needed; process all subcontractor payments and collect required documentation, including lien waivers
• Track subcontractor performance to ensure they meet project timelines and quality standards
• Draft, review, and negotiate subcontract agreements, ensuring compliance with company policies and legal requirements
• Identify potential changes in scope, schedule, or cost
• Review Change Orders through the Approval Process and ensure proper documentation
• Monitor and manage subcontract costs, ensuring they stay within budget
• Ensure adherence to contract terms, safety regulations, and quality standards
• Understand and adhere to regions specific regulations, licensing, etc.
• Maintain accurate records of subcontract documents, correspondence, and approvals
• Ensure compliance with Prevailing Wage and Apprenticeship requirements
• Identify, evaluate, and select qualified subcontractors based on their experience, capabilities, and past performance
• Cultivate strong relationships with subcontractors and internal stakeholders
• Continuously review market activities and develop relationships with new subcontract partners
• Manage subcontracting pipeline to retain subcontractors and attract new partners
• Foster open communication channels to address concerns and foster collaboration
• Develop relationships with subcontractors in new markets ahead of construction activities, identify top players and attract partners
• Analyze data to identify trends and areas for improvement
• Track and report on subcontractors’ workload, performance, project milestones, and budget adherence for resource mapping
• Use data and performance metrics to analyze subcontractor performance, identify trends or issues, and provide actionable insights for improving project execution
• Prepare regular updates for stakeholders, keeping them informed on progress, risks, and any adjustments required

Preferred Qualifications

No preferred qualifications provided.