Strategic Partners-Administrative Assistant

Strategic Partners-Administrative Assistant

Requirements

• 3+ years of assistant experience, including experience with senior leadership
• Ability to utilize discretion and independent judgment
• Team oriented individual who thrives in a dynamic environment
• Strong communication skills; high EQ
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and integrity
• Experience with coordinating travel arrangements
• Independent worker with strong follow-through skills
• Ability to build relationships with key players and management
• Creative thinker
• Extensive familiarity with Microsoft suite

Responsibilities

• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Answering calls and acting as a gatekeeper, redirecting inquiries to other professionals when appropriate, as well as client liaison
• Acting as back-support for other senior professionals
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Booking conference rooms for internal and external meetings, meeting and greeting guests, registering guests in visitor system
• Coordinating on-going group meetings, managing team meeting agendas
• Maintaining and organizing files
• Monitoring inventory supplies
• Role may require some work after regular business hours to do time sensitive tasks
• Owning the agenda, scheduling and various logistics around investment committee meetings
• Coordinate and drive various culture initiatives
• Ad hoc projects

Preferred Qualifications

• Familiarity with Concur is preferred