Staffing Coordinator

Staffing Coordinator

Requirements

• Must possess, as a minimum, a high school education or its equivalent.
• Must be able to read, write, speak, and understand the English language.
• Ability to read technical procedures.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability and willingness to work harmoniously with other personnel.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
• Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.

Responsibilities

• Assist Maintain a current listing of all resident care employee phone numbers.
• Update business office with current posting of all department managers’ phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DNS) all employees with excess tardiness or absenteeism in accordance with facility policy.
• Work with Human Resource Director and DNS when scheduling modified work duty employees in accordance with work restrictions and facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification and discharge.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets/time schedules.
• Coordinate variances with the DNS.
• Assist in completion and filing of designated reports in accordance with established policies and procedures.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
• Answer employee calls regarding staffing/scheduling functions.
• Prepare written correspondence as necessary.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Make written/oral reports/recommendations to the DNS concerning staffing and scheduling issues.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Review complaints and grievances pertinent to scheduling and staffing.
• Other related duties and responsibilities that may become necessary to meet the needs of the facility.
• Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Collect and assemble/compile records for committee/DNS review, as requested, and prepare reports of nursing department labor issues to submit to such committees as directed.
• Assist in interviewing CNAs when requested.
• Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility.
• Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
• Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date.
• Maintain confidentiality of all pertinent employee information.
• Assist with maintaining records of current certifications/licenses for nursing department employees.
• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen saver activates within established facility policy guidelines.
• Attend in service training programs as scheduled.
• Assist with recordkeeping for facility in service education, and orientation classes for newly hired personnel.
• Follow all established safety procedures and precautions when operating office equipment.
• Ensure that work/assignment areas are clean and equipment and supplies are properly stored before leaving such areas on breaks, end of day, etc.

Preferred Qualifications

No preferred qualifications provided.