Staffing/Central Supply Coordinator

Staffing/Central Supply Coordinator

Requirements

• High School Diploma or equivalent, plus additional broad specialized training equal to two years of college, with two years related experience in long-term care.
• Acumen in basic mathematics (arithmetic calculations)
• Intermediate computer skills, primarily MS-Word, Excel, and Outlook
• Excellent organizational skills and be detail oriented
• Strong communication (verbal and written) in English.

Responsibilities

• Performs administrative support services such as sending out forms, filing, creating forms, taking care of, composing and distributing flyers as it relates to communicating with floor staff.
• Develops monthly computerized schedule for Terraces Heath Services – assisted living, memory support and health center and updates as appropriate.
• Takes call-ins and arranges substitute staffing, including coordinating/scheduling agency replacement as needed.
• Maintains Employee List of Nursing Staff Roster and telephone numbers for Assisted Living, Memory Care and Health Center.
• Reviews schedule daily to assure coverage is appropriate.
• Conducts initial interview screen for team members, including application review and interview set-up.
• Processes and records employee absences; notifies care managers of absenteeism/tardiness patterns.
• Processes and amends schedules to reflect shift trades, additional shifts, replacements for terminated employees, orientation and work for new hires, and staff hour reductions during periods of low census.
• Serves as a liaison to care managers concerning all manner of staff complaints, suggestions, and concerns.
• Reviews employee timecards to verify hours for payroll.
• Prepares and processes Expense Reports for staff license renewal fees reimbursement and other expenditures.
• Maintains and updates forms and databases, including, but not limited to: daily nursing report sheets.
• Orders, stores, and distributes medical supplies while maintaining a perpetual inventory through the use of par-level supply management including tracking and scanning of resident supplies.
• Provides supply management customer service to employees, ensuring the employees have the right supplies at the right time and location to conduct efficient, organized, and professional quality care.
• Conducts timely, monthly resident billing of supply management.
• Uploads and codes invoicing into the approved Transforming Age electronic invoicing system (Avid Exchange) consistently and timely to ensure timely payment of invoices.
• Maintains a current spend-down budget system to maintain expenditures within budgetary guidelines and parameters.
• Handles all forms of resident Protected Health Information (PHI) in a confidential, private, and secure manner.
• Performs other duties as assigned.

Preferred Qualifications

• CNA or Home Care Aide certification is preferred.