Sr Payroll Specialist

Sr Payroll Specialist

Requirements

• Bachelor’s degree in accounting, Business, related field or combination of education and experience.
• 5 or more years of experience in multi-state US payroll/payroll tax filing and garnishment processing.

Responsibilities

• Processes and ensures accuracy in all phases of the payroll processing cycle to include: reconciliation of payroll tax deposits/remittances to the government and third parties in a timely and accurate manner.
• Ensures employee payroll processing complies with federal and state laws.
• Processes bi-weekly multi-state domestic Exempt and Non-exempt payrolls for assigned segmented payroll groups by established deadlines.
• Performs a comprehensive review of time entered by employees electronically and manually, and obtains the required approvals.
• Coordinates efforts between various departments to ensure data collection and accuracy while adhering to a stringent schedule, resulting in completed and posted payroll.
• Ensures the preparation and filing of various bi-weekly, monthly, quarterly, and annual payroll tax returns.
• Guides employees, timekeepers, and supervisors regarding payroll issues to include requests for payroll information regularly.
• Researches payroll issues/discrepancies and processes necessary corrections; complies with the regulatory standards and policies and procedures of payroll.
• Assists Payroll Director with balancing and reconciliation of all payroll-related general ledger postings.
• Calculates retroactive/adjusted pay for new hires, terms, and pay increases; verifies deduction calculations concerning elected deductions, garnished wages, and Sec. 125 plans, for newly enrolled or changes to existing employees.
• Assists in payroll accounting, transactions, reporting, and other operations.
• Initiates, validates, and submits for approval of all checks, ACH and wire transmissions as they relate to payroll.
• Provides accurate and detailed information to employees/management as requested concerning confidential and time-sensitive matters; additionally, provides clear oral and written communication that reflects excellent customer service.
• Remains current on all government regulations regarding payroll.
• Ensures that all transactions processed are compliant with IRS/State regulations, company policies and practices and SOX controls.

Preferred Qualifications

• FPC or CPP
• Experience with a 3rd party tax vendor, preferably ADP.
• Experience with processing in-house payroll and exposure to other payroll platforms (service bureau or software as a service).
• Advanced PC skills across MS Office Suite.
• Expert attention to detail with strong analytical and organizational skills.
• Ability to be decisive, resolve issues and deliver on commitments and deadlines.