Sr Executive Assistant

Sr Executive Assistant

Requirements

• HS Diploma required; Associates’ degree or professional certification preferred
• 6+ years of experience at Executive Assistant or Sr. Executive Assistant level (2+ years of Baxter experience preferred but not required)
• Excellent written, verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
• Excellent organization and project management skills; Identify new solutions to complex problems. Understand available resources and deliver on short notice.
• Experience working with Global teams and internal/external business partners
• Must possess outstanding critical thinking skills, exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively acts in fast-changing, unpredictable situations. Demonstrate exceptional anticipation skills, ability to grasp the big picture yet track operational detail.
• Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportunities.
• Leader; go-to resource for admin team. Ability to motivate others and manage differences.
• Exceptional Outlook calendar management/scheduling skills
• Exceptional knowledge of PowerPoint, Word, Excel, Outlook and computers/systems
• Highly proficient in invoice/PO processing, COUPA knowledge a plus
• Exceptional knowledge of Zoom, Webex, Teams and video conferencing. Adjusts with new technology and shifts in business strategy.
• Leadership role providing administrative support/management of internal and external events as requested.

Responsibilities

• Direct support for the Strategy & Business Development and Internal Audit organizations and indirect support for department activities and employees
• Coordinate/manage schedules for corporate leaders.
• Build/prepare correspondence and complex presentations. Develop database/spreadsheets.
• Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination
• Prepare expense reports; manage department credit line for purchases. Apply and implement internal policies and provide training as needed.
• Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
• Support with departmental new hire onboarding/departure and facilitate as needed guest/visitors’ registration
• Support the Chief Audit Executive with Audit Committee material process (Quarterly)
• Provide support with meetings schedules for the annual Enterprise Risk Management exercise
• Professional organization membership support for department annually (IIA.org, etc.)
• Provide support managing key metrics for department as it tied out to department objectives set forth by the Chief Audit Executive
• Support with annual Global Team Meeting, including helping with logistics and event management alongside IA management team members
• Provide ad-hoc support as applicable with AuditBoard tool (Internal Audit Documentation)

Preferred Qualifications

• 2+ years of Baxter experience preferred but not required