Sr. Executive Assistant

Sr. Executive Assistant

Requirements

• 7+ years supporting executive level roles
• Advanced Microsoft Office applications; PeopleSoft Expense proficiency; On-line schedulers for travel and booking
• Experience in corporate culture and professional demeanor
• Strong communication and interpersonal skills

Responsibilities

• Provide high-level operational support in a fast-paced environment for two C-Suite Executives
• Perform administrative duties for executive management and enhance executive’s effectiveness
• Provide sophisticated calendar management
• Perform highly responsible duties of a confidential nature
• Work closely with the executives to ensure delivery of all pertinent information needed for meetings, conferences, visitors, reports to corporate and headquarters, etc.
• Accurately oversee the tracking of expenses, processing and submission of receipts in a timely manner
• Manage invoices, assuring that goods/services have been received, and pricing is correct
• Develop procedures for creating and maintaining files and records
• Review corporate communications, identifying and recommending actions required
• Collect and organize input from Leadership team
• Make complex travel arrangements for domestic and international travel
• Screen incoming calls/visitors and correspondence, responding independently when possible
• Any and all other duties as assigned
• Identify and resolve calendar conflicts, coordinate with other Executive Assistants to optimize complex scheduling and travel
• Establish and maintain record keeping and filing systems, sort and file correspondence and records
• Anticipate meeting needs consistent with Executive’s calendar, and finalize arrangements for space, food and other accommodations
• Review and evaluate submitted expenses to determine appropriate cost centers
• Organize incoming communications and redirect consistent with Executive regular practice

Preferred Qualifications

No preferred qualifications provided.