Sr. Executive Assistant

10+ years of proven past experience as an Executive Assistant or in a similar administrative role supporting senior leaders.
Proven success in managing complex calendars and coordinating multiple schedules.
Excellent organizational and multitasking skills, with strong attention to detail.
Comfortable using technology to improve work efficiency. Proficiency with the full G-Suite, including Google Sheets, Docs, Slides, Calendar, and Gmail; video conferencing platforms; and other productivity tools.
Strong written and verbal communication skills.
Ability to maintain discretion and handle confidential information, exercising the highest levels of judgment and integrity.
Professional demeanor and ability to work effectively in a fast-paced environment.
Willing to serve as a culture ambassador for the organization.

Manage complex calendaring for the SVP of HR and the senior leadership team, including scheduling meetings, coordinating appointments, and managing changes promptly.
Serve as the backup to other Executive Assistants, stepping in to provide support and manage tasks as needed.
Organize and prepare materials for executive meetings and presentations.
Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
Assist in preparing expense reports and managing reimbursements for leaders.
Support the execution of team projects and initiatives, ensuring timely completion and high-quality results.
Provide exceptional administrative support, contributing to the effective functioning of the leadership team.
Collaborate on organizing events, team meetings, and other key activities that support the pod of leaders both internally and externally, including agenda preparation and general flow to ensure successful execution.
Address challenges and streamline processes to enhance efficiency and productivity.
Proactively solve problems, manage resources, ensure tasks and assignments are completed, and meet necessary deadlines.
Foster a collaborative and supportive environment to achieve common goals.

Experience working in a publicly traded tech company or similar high-growth environment.
Familiarity with arranging complex international travel itineraries.
Strong problem-solving skills and a proactive approach to tasks.
Ability to adapt to changing priorities and manage multiple tasks simultaneously.