Sr Executive Administrative Assistant – E-Risk Planning Unit

Sr Executive Administrative Assistant – E-Risk Planning Unit

Requirements

• High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.
• Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
• Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.
• Knowledge of company policies and organizational structure.
• Solid understanding of office practices and procedures.
• Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems.
• Strong communication skills to interact with all levels of leaders, associates and external contacts.
• Ability to proofread for content and format accuracy.
• Intermediate mathematical calculation skills.
• Demonstrated ability to build effective business relationships.

Responsibilities

• May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time.
• Makes travel decisions that best fit leader’s style and calendar. Acts quickly to make adjustments to travel, as needed.
• Compiles sophisticated information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader’s attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning.
• Handles budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.
• Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• Leads special projects as assigned.

Preferred Qualifications

• Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.