Sr. Administrative Assistant

Sr. Administrative Assistant

Requirements

• 4+ years of experience working at the Senior Level in an administrative or coordination role
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)
• Excellent communication, analytical and organizational skills
• Ability to professionally interact with senior leaders and anticipate their needs
• Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks
• Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity

Responsibilities

• Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)
• Independently organize and ensure preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building
• Anticipate critical rhythm of the business initiatives
• Coordinate all domestic and international travel arrangements
• Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards
• Partner with communications and public relations teams and others on company-wide and external communications
• Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications
• Provide back-up support for other administrative assistants when needed and champion the admin community
• Maintain email distribution lists / aliases
• Support special projects as needed
• Act as a point of contact with Workplace Services to meet facility needs for the team
• Take leadership role to improve structure, efficiency, and execution of the organization
• Drive changes in systems, tools and processes, and establish and share best practices
• Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction

Preferred Qualifications

• Experience working as a trusted business partner to a C-Suite level executive
• Thrives in a fast-paced, demanding environment
• High operational ability to execute quickly with strong attention to detail and accuracy
• Comfortable collaborating with other Sr. EAs in order to get things done and ensure LinkedIn achieves its mission
• Consistently able to solve complex problems creatively after in-depth evaluation of variable factors
• Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across Exec Admin team at LinkedIn
• Demonstrates excellent understanding of how an organization operates across functions
• Ability to set up and manage virtual meetings via MS Teams and Zoom