Sr Admin Asst to Dean

Sr Admin Asst to Dean

Requirements

• Bachelor’s degree required.
• Three (3) to five (5) years’ experience in administrative or clerical role, preferably in an executive capacity.
• Advanced knowledge of Microsoft Office Applications and Blackboard.
• Experience in managing multiple projects simultaneously of a routine and complex nature.

Responsibilities

• Respond to inquiries and function as liaison between faculty, administrators, staff, students, and other outside contacts on a daily basis.
• Respond to the requirements of the Dean and the Office of the Dean to advance the efficient and effective operation of the College of Osteopathic Medicine.
• Function as liaison between the Dean and the faculty, administrators, staff, students, and outside contacts on a daily basis.
• Manages the Dean’s administrative, professional and travel schedule, arrangements, and expense reports.
• Manage the day to day operations and schedule of the Office of the Dean.
• Manage incoming calls and refer to appropriate individuals.
• Serves as a liaison between the Office of the Dean and the Administration of Liberty University for coordination of activities and events.
• Works effectively as a team member, embracing and fostering LU’s and LUCOM’s mission.
• Assist the Dean with preparation of budget, accreditation, operational and strategic planning documents.
• Coordinate travel and accommodations in role of meeting planner for conferences, CME events, visiting faculty and lecturers, inspection teams, educational events, et al for the Dean.
• Serve as recording secretary for Deans Council, Deans Advisory Committee and other meetings chaired or coordinated by the Dean.
• Coordinate details of COM’s educational, professional and social events, i.e., distribute meeting notices, coordinate refreshments take minutes of the meetings, coordinate materials for distribution, and timely distribution of the meeting minutes.
• Administer budget, supervise purchases, and prepare purchase orders, check request and accounting matters for the Office of the Dean and the Dean.
• Coordinate the COM schedule and oversee the assignment of resources for the COM.
• Type memos, letters and minutes of meetings as directed by the Dean.
• Open and distribute mail as requested.
• Assist in preparation of presentations, manuscripts, book chapters, etc.
• Assist the Faculty and Administrators with project assignments as necessary.
• Other duties as requested and/or assigned.

Preferred Qualifications

No preferred qualifications provided.