Space Resources Sr. Administrative Specialist

Space Resources Sr. Administrative Specialist

Requirements

• 5+ years of proven experience in administrative, reception, concierge, customer service, or other hospitality environments.
• Exceptional attention to detail, organizational skills, and multitasking ability in a dynamic setting.
• Excellent interpersonal skills, focusing on relationship building, trust, and inclusion.
• High integrity, confidentiality, and professionalism alongside intermediate Microsoft Office Suite skills.
• Flexibility with work schedules, accommodating a range from 6:00 am to 5:00 pm.
• Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
• Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion.

Responsibilities

• Provide administrative support to leadership to ensure the smooth operation of hiring, interviewing, onboarding, and managing the team.
• Organize small team activities, meetings, and events, including scheduling and preparing meeting spaces, catering, and setup.
• Actively collaborate with internal stakeholders and peer groups to communicate effectively and build strong interpersonal relationships, fostering a culture of inclusion.
• Work closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Manage extremely active calendars of appointments. Plan, coordinate, and ensure the schedule is followed and respected.
• Arrange complex and detailed domestic and international travel plans, itineraries, and agendas; compile documents for travel-related meetings.
• Compose and prepare draft documents and correspondence that are sometimes confidential.
• Complete tasks and critical aspects of deliverables.
• Work independently on projects, from conception to completion, under pressure at times, handling a wide variety of activities and confidentiality with discretion.
• Using strong organizational skills, perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Using strong interpersonal skills, build relationships with stakeholders.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.

Preferred Qualifications

• 7+ years of proven experience in administrative, reception, concierge, customer service, or other hospitality environments.