Space & Occupancy Planner

Space & Occupancy Planner

Requirements

• BA/BS degree or equivalent combination of education, training, and experience in Architecture, Interior Architecture, or Space Planning
• 3+ years of experience in workplace strategy, occupancy, and space planning
• Comfortable in a fast-paced, open, collaborative environment
• High degree of flexibility and the ability to collaborate, problem solve, and multitask
• Proficiency in Google Suite, specifically Sheets, including advanced data manipulation and analysis skills, with the capability to effectively interpret and present data insights.
• Experience with CAFM systems (preferably Serraview/Eptura)
• Knowledge of ADA requirements and building codes
• Ability to read and interpret floor plans and construction documents

Responsibilities

• Liaise, influence, and build relationships with local/regional business partners to ensure their business’ allocation, adjacency and spatial needs are met, validating yearly headcount projections and short-term spatial programming/technical requirements
• Proactively analyze, track, and report space and occupancy trends based on local headcount forecasting, business org changes, and space requirements
• Partner with the global S&O Planning, Systems and Analytics teams to strategize long-term occupancy and spatial solutions, develop workplace pilots specific to the region to support hybrid workplaces, and inform best practices for real estate decisions
• Partner closely and develop relationships with cross-functional local teams, including Workplace Moves and Design/Construction to support existing sites
• Develop move scenarios in collaboration with local Moves teams for existing sites
• Perform spatial analysis to proactively drive change in seating strategies, maximizing space utilization
• Be a champion of change management for end users – creating, contributing, and maintaining employee resources to navigate workplace strategies (assigned seating, flex seating, hybrid work, etc)
• Contribute to presentations for highly visible projects for a wide range of audience (ie: senior leadership), containing but not limited to workplace standards, agile work environments, and campus-wide move migrations
• Engage with a variety of business groups (including admins and executive leadership) on conceptual space occupancy plans and recommendations to stakeholders, subsequently preparing block plans or stacking diagrams
• Keep up to date with emerging trends and insights with regards to workplace strategy, design, and best practices
• Other duties may be assigned
• Travel up to 25% of the time

Preferred Qualifications

• Excellent interpersonal communication skills, including with senior leadership
• Demonstrated ability to work in a fast-paced, team-based, deadline-oriented environment
• Ability to effectively manage complex tasks and prioritize multiple projects and competing priorities
• Ability to develop business cases and service requirements while creating and managing strategic alliances
• Ability to build internal networks and work cross-functional
• Excellent organizational and project management skills
• Strong analytical and problem-solving skills
• Demonstrated ability to produce reports/documents
• Strong presentation and facilitation skills