Site Administrative Assistant

High school diploma and a minimum of 3 years of experience working as an Admin/Receptionist.
Effective verbal and written (English) communication skills, and excellent grammar, spelling and punctuation.
Must act in a professional manner at all times, especially when greeting visitors, management, and peers.
Solid experience using Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook (email and calendar), and scheduling meetings.
Good phone skills – must be personable and professional.
Excellent time management skills and the ability to prioritize work.
Ability and willingness to take on projects in an admin support capacity.
Must be a self-starter who can work with little to no guidance.
Must be a responsible person who can exercise the fiscal accountability of utilizing a purchasing card.
Must be punctual, attentive, organized, detail-oriented, focused, multi-tasker, and able to work as a team.
Must be able to handle information in a confidential manner.

Act as the point of contact for internal and external clients; provide general support to visitors.
Greet visitors and vet for US Person status as required.
Order supplies using purchasing card which may also include hospitality for customer meetings and various employee meetings.
Compose correspondence emails, memos, letters, etc. in a professional format.
Assemble materials for meetings as requested.
Keep reception/lobby area neat and uncluttered.
Occasional errands in the local area may be required.
Other tasks as assigned.
Assist coordination of customer source inspections.
Support Quality with internal and external audit documentation and related corrective/preventive actions.
Assist Quality with traceability verification for space product orders.
Create employee badges, track visitor badges.
Assist with emergency evacuation procedure.
Monitor security cameras.
Assist with preparation of environmental compliance reports.
Assist with record updates for calibration and ESD testing.
Actively participate in the employee activities committee (MAC) and assist with site events.
Assist with onsite interviews including greeting candidates and occasional scheduling, as needed.