Senior Staff Accountant

Senior Staff Accountant

Requirements

• Bachelor’s degree in accounting or finance required.
• CPA designation preferred.
• 3+ years of accounting experience
• Proficiency in accounting software Sage Intact, Advanced knowledge of MS Excel, ADP
• Excellent attention to detail
• Strong organizational skills
• Excellent verbal and written communication skills
• Comfortable working in a deadline-driven, collaborative environment.

Responsibilities

• Prepare and post journal entries for accruals, prepaids, fixed assets, and other key transactions in accordance with GAAP and internal policies.
• Involved in the month-end and year-end close processes, ensuring timely and accurate completion of financial reporting deliverables.
• Maintain and reconcile general ledger accounts, ensuring accuracy, completeness, and proper classification of transactions.
• Perform detailed balance sheet reconciliations monthly, investigating and resolving variances to ensure data integrity.
• Develop and implement process improvements to streamline accounting workflows, reduce manual effort, and enhance data accuracy.
• Managing and responding to inquiries sent to the Accounting department’s shared email inbox in a timely and professional manner.
• Ensure compliance with internal policies, accounting standards, and regulatory requirements.
• Assist with ad hoc analyses, reporting projects, system implementations, and other strategic initiatives as needed.
• Collaborate with cross-functional teams to deliver financial insights that support operational and strategic decision-making.
• Analyze financial statements and internal reports to identify discrepancies, variances, or unusual trends and proactively resolve issues.
• Review customer contracts and agreements to determine appropriate billing terms, schedules, and methods in compliance with company policies and revenue recognition standards.
• Collaborate with Sales, Legal, and Service teams to resolve contract discrepancies, clarify billing requirements, and gather any missing documentation or data.
• Generate and issue accurate, timely invoices based on completed sales and service transactions, ensuring alignment with contractual obligations and internal controls.
• Ensure invoice accuracy, including validation of product or service descriptions, quantities, pricing, and applicable taxes or discounts.
• Record and apply incoming payments received via checks, credit cards, or ACH to appropriate customer accounts in the general ledger.
• Reconcile customer payments with outstanding invoices, investigating and resolving any variances or unapplied cash.
• Maintain and monitor accounts receivable aging reports by business division, proactively flagging overdue accounts and supporting collections efforts when needed.
• Assist in month-end close activities related to accounts receivable, including revenue reporting, deferred revenue analysis, and AR-related journal entries.
• Code invoices to the appropriate general ledger accounts and cost centers in alignment with company policy.
• Obtain proper departmental or managerial approvals prior to processing payments.
• Ensure timely and accurate payments in compliance with internal policies and approval workflows.
• Respond to vendor inquiries and resolve billing discrepancies or payment issues in a timely manner.
• Maintain strong vendor relationships to support smooth day-to-day operations and issue resolutions.
• Assist with month-end close by preparing accurate AP reports and reconciliations.
• Review and audit payroll data prepared by the payroll team in ADP Workforce Now prior to final submission, ensuring accuracy, completeness, and compliance with internal controls.
• Validate employee hours, earnings, deductions, bonuses, commissions, and tax withholdings to ensure all payroll elements are correctly calculated.
• Ensure compliance with internal policies and all applicable federal, state, and local payroll regulations.
• Reconcile payroll-related general ledger accounts, including wages, payroll taxes, and employee benefits.
• Verify the correct classification of employees and compensation structures within the ADP system.
• Identify and resolve discrepancies between payroll reports, timekeeping systems, and financial records before payroll is finalized.
• Collaborate with the payroll team, HR, and ADP support to address errors, make adjustments, and ensure timely payroll processing.
• Prepare and post payroll journal entries to the general ledger in accordance with GAAP.
• Monitor accruals related to bonuses, and commissions to ensure proper financial reporting and alignment with payroll cycles.
• Uphold confidentiality and integrity of all payroll data and employee information.

Preferred Qualifications

• Experience in the food brokerage or consumer packaged goods (CPG) industry a plus
• Experience in the Marketing and / or Merchandising industry a plus