Senior Specialist – Global Policy – Government – & Patient Affairs

Senior Specialist – Global Policy – Government – & Patient Affairs

Requirements

• Bachelor’s degree and 4-6 years of experience in an office setting serving in a similar capacity.
• Excellent communication, interpersonal, organizational and computing skills are required.
• Ability to prioritize and multi-task with great follow-up skills, building collaborative relationships across the organization.
• Must be able to work in a highly energetic, flexible, and small fast-paced environment.
• Ability to interact confidently and professionally with senior leaders, handling sensitive information with discretion.
• Strong organizational skills required.
• Excellent technical skills with Microsoft Office suite (Outlook, Excel, Word, PowerPoint, Visio).
• Ability to work outside of normal business hours to support visa processing, travel support, and troubleshooting as needed.
• Ability to travel up to 15%.

Responsibilities

• Coordinate and manage all aspects of meetings and events with internal and external stakeholders, including scheduling, logistics, and communication.
• Assist in the preparation of meeting materials, agendas, and presentations.
• Support stakeholder mapping and research efforts to help team members establish strong connections and relationships.
• Assist in organizing and managing PAC activities, including fundraising events, meetings, and communications. Maintains accurate records of PAC activities, legislative updates, and stakeholder interactions.
• Supports coordination with the Grants and Sponsorships team.
• Coordinate budget planning and manage tracking for the Global Policy, Government, & Patient Affairs team.
• Serve as the central point for all purchase orders, SOWs, and contract submissions. Proactively follows up on contract renewals and invoices.
• Complete expense reports, tracking their progress and timely processing.
• Assist department staff with documentation and administrative procedures.
• Manage complex schedules with thoughtfulness and proactive planning.
• Plan domestic and international travel in close collaboration with service providers, using discretion, sound judgment, cost analysis and thoroughness. Proactively troubleshoot and addresses travel conflicts when needed (including after core business hours).
• Build and maintain strong and collaborative working relationships across the organization that are crucial to the success of the organization.

Preferred Qualifications

• Experience in a bio-tech company preferred but not required.