Senior International and Graduate Programs – Admission and Program Support Specialist

Senior International and Graduate Programs – Admission and Program Support Specialist

Requirements

• Bachelor’s degree or equivalent experience. Advanced degree in relevant field may be desirable. 4 years of relevant experience required. 4-8 years of relevant experience preferred.
• Software skills, including Microsoft Office Suite, design and marketing software and applications.
• Demonstrable experience in working with or advising international audiences, preferably lawyers and legal professionals. Knowledge of the legal job market in the U.S. and overseas.
• Demonstrable success in planning and executing social media and email marketing campaigns. International travel required.
• Self-initiative, ability to generate and see projects through completion; ability to work independently with minimal supervision.
• Strong written and verbal communication skills; creative thinking
• Ability to multi-task and work effectively in a fast-paced environment. Cross-cultural understanding and global awareness.

Responsibilities

• Advise and assist students with the application processes and admission requirements, including meeting one-on-one with applicants and prospective students.
• Process applications for all the programs, coordinate with faculty to process application reviews and communicate with applicants on admissions decisions.
• Serve as a liaison and point of contact for students, applicants, faculty, and internal and external stakeholders.
• Provide creative solutions to issues faced by applicants and prospective students and address timely applicants’ needs.
• Maintain and update the application & admissions databases for all programs. Prepare application and admissions reports.
• Manage Unite Flexapp and university admission dates. Works with the Director of Academic Excellence and collaborates on Themis Bar Prep information sessions.
• Make LLM admission and scholarship decisions, yield of LLM admitted students, manage the scholarship budget and work with Moritz Financial Aid to disburse the scholarships each semester (Fall and Spring), as well as address any financial aid issues.
• Academic advising, course advising, and bar exam advising, work with Registrar and Associate Dean for Academic Affairs & Strategic Initiatives to decide on seat reservations for LLM students, course scheduling (to avoid overlaps between required LLM courses and other required bar exam courses), and on the registration process for Professional Responsibility and Business Associations courses and all courses that would need the Registrar’s approval.
• Work with Moritz Registrar to apply for graduation for LLMs, provide Registrar after all grades are posted with the list of students to which the LLM degree should be conferred (note: LLMs who apply to transfer to the JD program should not be conferred the LLM degree until they know if they will be admitted to the JD or not), confirm students who meet the concentration requirements (and prepare the certificates of concentration), transcripts, document shipping, check the accuracy of LLM students’ names and universities printed on the Commencement Program bulletins sends an email to Moritz teams to ask each team to check accuracy of the information for their relevant student group.
• Work with the Registrar to verify students bar admission documents, COA, and transcript verifications.
• Work early with Program Director, on communication details distribution to graduating students. Send out communication to LLM students regarding graduation requirements, concentration requirements, transcript and diploma information.
• Schedule meetings and manage the calendar for the Assistant Dean; assist the Assistant Dean with student communication and data collection.
• Create, maintain, and update student rosters, mailing lists, and surveys.
• Process purchase orders, reimbursements, and expense reports.
• Assist the Office with organizing events. Manage the Office’s day-to-day needs, including ordering office supplies, copying materials, mailing, and other administrative needs.
• Secure sufficient on-campus housing for program participants (work directly Corporate Business Development Senior Liaison in the Office of Student Life).

Preferred Qualifications

• Master’s degree in marketing, communication or a related field, or a master’s in legal studies (or a similar advanced degree).
• 8-12 years’ experience in marketing data analytics and tools; working knowledge of web design.
• Prior work experience in higher education, especially in law school environment; international background/study or work abroad experience.
• Foreign language competency, background in recruitment and relationship cultivation.
• Innovative thinking, positivity, integrity, strategic thinking, motivation, collaboration, and leadership are desired.
• At least one year of experience working with the International Program at the Mortiz College of Law.