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Senior Experiential Coordinator
| Company | VAST |
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| Location | Long Beach, CA, USA |
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| Salary | $80000 – $105000 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Mid Level, Senior |
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Requirements
- 2–4 years of experience in event coordination, experiential marketing, operations, or a related field
- Strong organizational and logistical skills with a proven ability to manage multiple priorities and meet deadlines
- Hands-on experience coordinating physical assets, installations, or technical equipment in a customer-facing environment
- Comfortable working with vendors, contractors, and cross-functional internal teams
- Excellent communication and problem-solving skills, with the ability to adapt in fast-paced, dynamic settings
- Ability and willingness to travel and work occasional nights or weekends to support events and off-site activations
Responsibilities
- Manage the day-to-day operations of the full-scale Haven-1 Experience, ensuring it is guest-ready, clean, and functioning at all times
- Coordinate logistics for transporting the activation to domestic and international events, including freight, scheduling, and on-site setup/breakdown
- Act as primary liaison with external vendors responsible for the structure’s maintenance, upgrades, and repair work
- Maintain detailed schedules, documentation, and inventory related to the activation’s deployment, staffing, and technical requirements
- Oversee on-site operation during events, including setup, troubleshooting, and guest flow management
- Manage smaller on-campus experiential activations, such as VR stations, custom photo booths, and other branded installations
- Ensure all experiences align with company branding, safety standards, and operational excellence
- Track and report on usage metrics, feedback, and performance of all activations to inform improvements and future planning
- Partner with cross-functional teams (marketing, facilities, shipping & receiving, security, IT and more) to ensure seamless execution and innovation across all activations
Preferred Qualifications
- Bachelor’s Degree or relevant experience in event management, experiential marketing, or logistics
- Familiarity with aerospace, tech, or startup environments
- Proficiency in tools such as project management software (e.g., Asana, Trello), CAD layouts, or event asset tracking systems
- Experience working on large-scale or high-profile events
- Strong problem-solving skills and the ability to adapt to fast-paced environments
- A creative, customer-first mindset with a passion for immersive brand experiences and hands-on execution
- Passion for Vast’s mission and enthusiasm for contributing to space exploration
