Senior Executive Assistant

Senior Executive Assistant

Requirements

• Minimum of 5 years experience as an Executive Assistant, with at least 3 years supporting executives in a high-growth start-up environment
• Great Communicator: You have the ability to write and communicate on the behalf of leadership showing exceptional writing and verbal communication skills
• Go-Getter: You’re eager, resourceful, and constantly put your problem-solving skills to the test
• Quick: Energetic is your baseline and you’re a fast learner. You get excited about and love solving puzzles and take pride in your work. You have a strong sense of urgency, the ability to anticipate needs, and exceptional follow-through at all times. You thrive in a fast-paced environment
• Team Player: you strive for greatness, and know that teamwork is the way to get there. You’re a natural leader! You are able to demonstrate the ability to influence outcomes. You’re able to work independently and as part of a team!
• Super Organized: You have a superior organizational aptitude and love the details while being able to be flexible
• Tech Savvy: you utilize the latest tools to make your work as efficient as possible. You have a natural curiosity for the tech industry, and want to be part of a highly energetic and passionate team about to make history.
• Proficient in Microsoft Office Suite & other relevant software
• BA/BS degree or equivalent experience

Responsibilities

• Calendar Management: Manage daily calendars and executive travel – solving complex scheduling situations in a collaborative and team-oriented manner
• Meeting Support: Preparing meeting agendas, materials, and minutes, and tracking action items.
• Event Planning: Spearhead planning for some of our larger sales & marketing events (i.e. President’s Club, Sales Kick-Off, etc.)
• Operational Support: Communicate directly and on behalf of the Sales & Marketing teams both internally and externally (VIP stakeholders including customers, executive staff, vendors, and company-wide communications).
• Work with C-level leaders and tenured GTM teams on business rhythms and events
• Project Management: Execute special projects and project manage events, effectively partnering with cross-functional teams and managing deadline pressures while providing proactive updates
• Operational Support: Anticipating the CRO’s needs, streamlining workflows, and identifying opportunities for improvement.
• Triage: Act as an effective barometer for incoming issues to determine levels of urgency and the appropriate courses of action in collaboration with other EAs and executive staff
• Data Management: Maintaining records and files, including confidential information, and managing CRM data
• Expense Management: Processing and reconciling expenses accurately
• Conflict resolution: Prioritize conflicting needs while handling matters expeditiously with proactive follow-through
• Relationship Management: Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers
• Budget & Procurement: Assist with expense reports, budgeting, & potentially procurement

Preferred Qualifications

• Experience working with Sales and/or Marketing teams is a plus!