Senior Executive Assistant

Senior Executive Assistant

Requirements

• 5+ years of experience at a senior executive administrative level
• 3+ years of experience supporting VP+

Responsibilities

• Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)
• Organize and ensure content preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building
• Actively participate in meetings for notetaking and follow-up documentation
• Anticipate critical rhythm of the business initiatives
• Coordinate all domestic and international travel arrangements
• Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards
• Partner with communications and public relations teams and others on company-wide and external communications
• Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications
• Provide back-up support for other executive assistants when needed and champion the admin community
• Maintain email distribution lists / aliases
• Support special projects as needed
• Act as a point of contact with workplace services to meet facility needs for the team
• Take leadership role to improve structure, efficiency, and execution of the organization
• Drive changes in systems, tools and processes, and establish and share best practices
• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction

Preferred Qualifications

• Experience working as a trusted business partner to a c-suite level executive or global CMO
• Thrives in an exceptional fast-paced environment, ability to thrive in ambiguity
• High operational ability to execute quickly with strong attention to detail and accuracy
• Analytical and organizational
• Exceptional Executive level communication with a focus on brevity and clarity
• Ability to professionally interact with senior leaders and anticipate their needs
• Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks
• Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity
• Consistently able to solve complex problems creatively after in-depth evaluation of variable factors
• Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across Exec Admin team at LinkedIn
• Demonstrates excellent understanding of how an organization operates across functions
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)
• Ability to set up and manage virtual meetings via MS Teams and Zoom