Senior Executive Assistant

Senior Executive Assistant

Requirements

• High School Graduate
• High level ability to plan, organize, analyze and coordinate data/information and activities.
• High level ability to function independently, make valid judgments to ensure the integrity of operations and exhibit initiative in the completion of tasks.
• Ability to establish and maintain effective working relationships within and external to the Health System.
• Outgoing personality with high service orientation.
• Able to work in a stressful environment and capable of coping with complex situations.
• Ability to handle highly sensitive information with complete discretion and confidentiality.
• Complete tests on computer skills and office grammar and spelling.
• Excellent verbal and written communication skills including a high degree of professionalism and personal presence.
• Considerable knowledge and skill in using the personal computer including spreadsheet, word processing, database and presentation software.

Responsibilities

• Provides administrative support directly to all executives, the department and coworkers on the team, exercising confidentiality, tact and diplomacy.
• Competently uses business software applications (e.g. email/scheduling, word processing, presentation, spreadsheet, virtual meeting rooms, and ERP) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Provides basic desktop support assistance on these same applications, as well as managing the maintenance of the executive’s overall technology needs.
• Receives, screens and directs calls, visitors, emails and requests from direct reports.
• Maintains files and calendars, tracks tasks and downline functions on behalf of the executive.
• Arranges business travel, coordinates meetings and tracks expenses.
• Models and develops business standards, policies and practices for the entire organization in this functional area.
• Accomplishes all tasks at or above standard with minimal supervision. Commitment to impeccable work product, i.e., spelling, grammar, fact-checking, editing, etc.
• Typically supports executives up to Senior Vice President.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.

Preferred Qualifications

• Bachelors Degree