Senior Executive Assistant

Senior Executive Assistant

Requirements

• 10+ years supporting high-level executives, ideally in fast-paced industries such as consulting, financial services and media or companies experiencing fast-paced growth.
• A relentless focus on accuracy, follow-through, and ensuring nothing falls through the cracks.
• Ability to anticipate needs, proactively resolve issues, and navigate competing priorities with efficiency.
• Operates with a sense of urgency and accuracy in a demanding, fast-paced environment.
• Strong written and verbal communication skills; ability to draft professional correspondence and reports.
• Proficiency in Google Suite, Microsoft Office, scheduling and travel arrangement platforms, and social media tools.
• Strong decision-making skills and ability to handle confidential matters with professionalism.
• Comfortable with shifting priorities and available for occasional after-hours support as needed.

Responsibilities

• Strategically and proactively manage complex and ever-changing calendar, scheduling meetings with efficiency and foresight while ensuring the right stakeholders are included.
• Serve as a trusted liaison between the assigned ELT members and internal/external stakeholders, including the Chief of Staff and other executives, industry partners, board members, and media contacts.
• Screen and prioritize high volumes of correspondence, resolving issues and escalating matters as necessary.
• Maintain a look-ahead document and briefing book, ensuring leadership is always prepared for upcoming priorities and engagements.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Draft detailed event and meeting briefs, develop agendas, and coordinate materials to ensure leaders are fully equipped.
• In partnership with the CoS, assist in prepare for speaking engagements, board meetings, and industry events by sourcing information, briefing materials, and key insights.
• Attend industry events as needed, providing logistical support and ensuring seamless execution.
• Plan and manage logistics for events including company meetings, leadership offsite events and social gatherings.
• Occasionally support broader Newsweek events, particularly in the NYC headquarters.
• Oversee and coordinate complex domestic and international travel arrangements, ensuring all logistics align with the agenda.
• Research and secure premium accommodations, dining reservations, and executive services as needed.
• Adapt quickly to last-minute changes, ensuring flexibility in travel plans.
• Handle select administrative tasks, including managing expenses, running occasional errands, and overseeing personal commitments that intersect with business responsibilities.
• Maintain an organized system for tracking tasks, deliverables, and follow-ups, prioritizing conflicting needs and handling matters expeditiously and proactively.

Preferred Qualifications

No preferred qualifications provided.