Senior Executive Administrator to the President

Bachelor’s degree (Business, Communications, or related field preferred)
5-8 years of experience in high-level executive support, preferably in a university, nonprofit, or mission-driven organization
Mastery of Microsoft Office (Outlook, Word, Excel, PowerPoint)
Exceptional written and verbal communication skills (multilingual skills are a plus!)
Strong project management, time management, and organizational skills
A proactive, forward-thinking mindset with the ability to problem-solve and prioritize effectively
Unwavering commitment to confidentiality, discretion, and professionalism

Serve as the gatekeeper and gateway for the President, managing access to their time while balancing institutional priorities.
Oversee the President’s complex and dynamic calendar, ensuring strategic scheduling and seamless coordination.
Greet visitors, answer calls, and manage the daily administrative flow of the President’s Office.
Plan and execute detailed travel itineraries, including logistical arrangements, briefings, and necessary documentation.
Work closely with Institutional Advancement, Communications, and other stakeholders to ensure well-organized, impactful engagements.
Support high-profile university events, donor engagements, and Commencement preparations.
Develop and maintain the President’s contact network, ensuring key relationships are nurtured and prioritized.
Assist in managing the President’s email inbox, correspondence, and outreach efforts.
Collaborate with the Assistant Secretary to the Board of Trustees on governance-related matters.
Maintain the President’s filing systems (electronic and paper-based) for seamless information access.
Process expense reports, budget documentation, and compliance reporting.
Ensure a discreet and confidential handling of all sensitive matters.