Senior Executive Administrator

Senior Executive Administrator

Requirements

• Minimum of a Bachelor’s degree (or equivalent) and minimum of 5 years of experience, however, a combination of experience and/or education will be taken into consideration.
• Must possess advanced administrative skills, excellent organization, interpersonal and time management skills, and outstanding verbal and written communication skills.
• Must have discretion to handle confidential and time sensitive information.
• Highly collaborative style.
• Sincere commitment to working with the Chief Strategy Officer, the Executive Leadership Team and all functional leads.
• Demonstrates mastery of enabling and supporting the success of others through their role.
• Possesses a passion for details and for ensuring high levels of quality in all work.
• Seamlessly works with all team members to maximize cross-functional efficiency and effectiveness.
• Maintains confidentiality with unquestionable integrity.
• Excellent written communication skills are essential.
• Ability to think and do—proactively identify issues, generate recommendations, and implement solutions.
• Excellent organizational skills and attention to detail; ability to handle multiple tasks simultaneously and balance competing priorities.
• Innate curiosity and drive for continuous learning and improvement.
• Takes professional pride and satisfaction in performing this essential function for the Chief Strategy Officer, Executive Leadership and Staff, the Board, etc.
• Proficiency in speaking, comprehending, reading and writing English is required.

Responsibilities

• Provides confidential administrative support to Chief Strategy Officer and Chief of Staff by managing a variety of sensitive, confidential, and complex correspondence, communications, presentation materials and reports.
• Identifies and resolves sensitive issues as and when required.
• Coordinates presentations and communication materials for the Chief Strategy Officer and Chief of Staff, provides support by organizing and participating in events & meetings, and supports the Chief Strategy Officer and Chief of Staff in preparation for meetings.
• Attend meetings where assigned, record key content and minutes and provide meeting minutes and all relevant information to attendees after ensuring all information is reviewed for accuracy and confidentiality.
• Coordinates travel arrangement and business events for Office of the Chief Strategy Officer; assists with overall planning including developing and relaying agendas, venue layout, organizing catering services and distributing reference material before and / or after the event.
• Manage subscriptions for various news publications and online outlets. Help to coordinate and facilitate deal database contracts.
• Assist in facilitation and coordination of project management duties for Chief of Staff.
• Provide sophisticated calendar management for the Chief Strategy Officer. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements curtailing any scheduling conflicts and handle numerous, last-minute scheduling adjustments.
• Work closely with the Chief Strategy Officer and Chief of Staff to keep well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate their needs in advance of meetings, conferences, etc.
• Maintain open communications with the Viatris Executive Leadership team and all functional leads as necessary.
• Ensure expenses are properly recorded and expense reports are submitted in a timely and accurate manner.
• Occasionally act as personal assistant in addition to the customary Executive Assistant responsibilities.
• Contributes to the ongoing success of the Chief Strategy Office by accomplishing other duties as required or assigned.

Preferred Qualifications

No preferred qualifications provided.