Senior Court Clerk

Senior Court Clerk

Requirements

• High school diploma or equivalent
• One (1) year of directly related experience

Responsibilities

• Maintains the Case Management System (CMS) by retrieving booking sheets and initiating cases, entering criminal and long form complaints, and inputting scheduled hearings. Prepares files for video review sessions and out-of-custody arraignments, ensuring accuracy by comparing paper and electronic files.
• Promotes the effective processing of cases by quashing warrants, bond outs and pre and post release paper. Ensures defendant contact information is current on minute entries; and verifies the accuracy of updates and court orders.
• Assists other agencies via e-mail, telephone, and fax, by providing information regarding active warrants and requests for clarification cases and communicates with law enforcement agencies. Provides information such as copies of court orders. Verifies possible in-custody status of defendants to the court and the public.
• Provides courtroom support by coordinating interpreting services for initial appearance hearings. Responds to needs or issues of initial appearance court with security, administration and management. Sets up equipment and supplies to be used during courtroom sessions. Operates audio and visual equipment during hearings to maintain court records of virtual courtroom appearances. Oversees the appointment and removal of attorney assignments in the record and paperwork at the order of the judge.
• Prepares, distributes, and finalizes the docket calendar for each session. Prepares and distributes minute entries on behalf of the judge and assists with case management updating during sessions. Oversees the appointment and removal of attorney assignments in the record and paperwork at the order of the judge.
• Leads and guides new clerks on the initial appearance team ensuring accurate training on tasks, workflows, and court procedures. Provides cross-training as needed.
• Performs other tasks and duties as assigned.

Preferred Qualifications

• Experience administrative support, customer service.
• Competent experience and skill with the Arizona Judicial Automated Case System (AJACs)
• Competent experience and skill with the Spillman Case Management System (CMS)