Senior Administrative Business Partner – Cbo

Senior Administrative Business Partner – Cbo

Requirements

• You are a highly motivated, organized individual with strong attention to detail who is able to work effectively and prioritize with minimal supervision
• You have clear written and verbal communication skills, and the ability to communicate with all levels of leadership and external partners
• You are a strong multi-tasker with an appreciation for the challenges of supporting a busy team with diverse personalities in a hybrid and remote working environment
• You have the ability to prioritize and handle multiple assignments at any given time while anticipating the needs of others
• You have strong relationship management skills, the ability to build a personal network throughout the company, and the ability to work with a variety of personalities. You also know how to push back and set boundaries with kindness
• You have experience performing administrative work that requires analysis, initiative, and discretion
• You are able to adapt in response to changing priorities and needs
• You have a passion to learn and contribute
• You have the ability to manage your bandwidth and speak up if you have too much on your plate

Responsibilities

• Acting as a strategic business partner to Discord’s Chief Business Officer, Jules Shumaker, and supporting 2 of her Directors
• Maintaining our CBO’s calendar, and making recommendations in regard to time management, prioritization, and needs of the business
• Ensuring the CBO is prepared for upcoming meetings, presentations, conferences, and projects by proactively gathering the necessary materials
• Contributing to team and org meetings and onsites by assisting and sometimes leading the planning, taking notes, and ensuring action items are completed
• Finding new and efficient ways to help maximize our CBO’s time, particularly acting as a ‘goalie’ for their calendar who ruthlessly prioritizes their meeting requests
• Working with our travel and events teams, you’ll book domestic and international travel, ensuring travel policies are followed and proper documentation is acquired (visas, conference passes, etc). Occasionally, you may travel with the CBO for large conferences
• Partnering with several internal departments to ensure cross-functional alignment on projects and internal events
• Processing all expenses for the CBO and assisting with procurement requests as needed

Preferred Qualifications

• Highly proficient in G-Suite, notably GCal and GMail
• 5+ years of work experience in an administrative support role, particularly VP+ roles within a Business or Sales org
• Experience with Asana, Notion, and Discord
• Prior experience working in a hyper-growth environment
• Prior experience working in a gaming company or startup