Senior Administrative Assistant – Department of Economics – Finance – And Accounting

Senior Administrative Assistant – Department of Economics – Finance – And Accounting

Requirements

• High School diploma, or equivalent.
• Strong written communication skills.
• Proficiency with Microsoft Office (especially Word and Excel).
• Ability to create marketing materials and utilize social media platforms.
• Familiarity with the Workday student system.

Responsibilities

• Perform bookkeeping tasks, such as tracking expenditures for the department’s state and Foundation accounts.
• Submit invoices for payment and reconcile credit card charges.
• Process travel reimbursement for the chair and faculty within the department.
• Maintain an organized system of data and records to be shared with the department chair and other stakeholders.
• Oversee the acquisition and maintenance of office supplies and equipment.
• Coordinate communication between the department office and other offices at the university.
• Assist the department chair in determining class schedules for faculty and make sure schedules are prepared and submitted on time.
• Plan meetings and events for the department.
• Assist the Robbins Banking Institute coordinator and the Kansas Bankers Association with activities involving the Robbins Banking Institute.
• Assist with itineraries for campus interviews and reimbursements for candidates applying for positions within the department.
• Develop proficiency in Workday, the university’s online platform for managing student records, to process financial transactions, process travel reimbursements, and perform HR tasks.
• Oversee the department’s social media accounts and maintain the department’s webpages to ensure accurate information.

Preferred Qualifications

• Associate’s degree or higher.
• Three years of experience in an office or administrative setting.
• Supervisory or managerial experience preferred.