Senior Administrative Assistant

Senior Administrative Assistant

Requirements

• 2 year College Degree
• 3-5 years relevant experience supporting Senior Leadership
• Excellent organizational, oral and written communication skills
• Ability to work independently, with little supervision and within a team
• Proven internal and external customer interface skills
• Detail orientated
• Capable of prioritizing activities and performing multiple tasks while interacting with all levels of employees
• Energetic, creative, goal-oriented team player
• Ability to work with frequent interruptions and manage high volumes of work
• Ability to work independently and in a team atmosphere
• ERP systems experience, preferably Oracle
• CRM experience, preferably Salesforce
• Proficient with computer software applications; MS Office including Outlook, Word, Excel, PowerPoint, Access, etc., Microsoft Visio, and Microsoft Project
• Heightened sense of personal responsibility including punctuality, attendance and commitment

Responsibilities

• Provide administrative support to department Leadership
• Schedule travel arrangements (work with Travel Agency or use Cliqbook to schedule flights, hotels and ground transportation)
• Submit and reconcile expense reports
• Compose, maintain and/or reply to routine correspondence, invitations and programs for department Leadership
• Schedule meetings and appointments, including catering and special requirements such as teleconference and/or WebEx set-up
• Develop PowerPoint presentations
• Maintain departmental organizational charts and department address lists
• Maintain and order office supplies as necessary
• Establish good rapport with outside vendors to obtain quotes for office equipment and all departmental purchasing requirements
• Work with copy center to provide printing needs for the departments
• Independently process invoices for payment – prepare requisitions and checks requests
• Process invoices for independent Contractors and Business Partners
• Provide support for all department monthly/quarterly reporting
• Take a pro-active approach to issues that arise and need immediate attention
• Make photo copies, scan, email, fax and distribute information
• Point of contact for receiving monthly/quarterly reports for department meetings
• Coordinate off-site meetings and team-building events
• Assist in coordination of company and department functions
• Perform special administrative projects as assigned.

Preferred Qualifications

No preferred qualifications provided.