Research Administration Manager

Company	University of Texas – Austin
Location	Austin, TX, USA
Salary	$78000 – $78000
Type	Full-Time
Degrees	Bachelor’s
Experience Level	Senior

Description

Job Posting Title:

—-

Hiring Department:

Institute for Geophysics

—-

Position Open To:

All Applicants

—-

Weekly Scheduled Hours:

—-

FLSA Status:

Exempt

—-

Earliest Start Date:

Immediately

—-

Position Duration:

Expected to Continue

—-

Location:

PICKLE RESEARCH CAMPUS

—-

Job Details:

General Notes

The Institute for Geophysics (UTIG), an organized research unit in the Jackson School of Geosciences, seeks to hire a Research Administration Manager. The position is located at The University of Texas J.J. Pickle Research Campus in northwest Austin. UTIG is one of the three research units of the Jackson School of Geosciences at the University of Texas at Austin. Scientists and students at UTIG conduct expeditionary research in Earth Science in all parts of the world, and are also involved in planetary missions and climate modeling.

Your skills will make a difference.

You will be working for a university that is internationally recognized for our academic programs and research. You will be part of a vibrant university experience that interweaves students, engineering and support staff, and researchers.

UT Austin offers a competitive benefits package that includes:

Competitive health benefits (employee premiums covered at 100%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Hybrid work schedule may be available
Teacher Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through UT programs and LinkedIn Learning
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin’s libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: Human Resources (HR) and benefits websites.

Purpose

In coordination with other departmental leadership, manage pre- and post- award research administration activities for the Institute for Geophysics.

Responsibilities

Manage preparation of research and service agreement proposals for submission to prospective sponsors in accordance with University and sponsoring agency guidelines and deadlines. Assist proposal coordinators and research staff with budgets and cost share commitments, as well as departmental and OSP reviews, and submission of proposals. Coordinate with the Office of Sponsored Projects, Discovery to Impact (industry contracts), and Business Contracts (non-research) as needed.
Oversee administration of subrecipient pre- and post-award activities, including coordinating issuance of and modifications to subawards and subcontracts, deliverables tracking, and invoice review and payment coordination.
Process and track wire transfer payments and voucher payments for service agreements and UTIG travel card billing. Provide backup for payment processing on direct billing accounts, freight shipping, departmental procurement cards, and eShipGlobal.
Manage accounts receivable, including but not limited to: preparation and tracking of invoices and financial documentation for funds-coming-in service agreements, UTIG Industrial Affiliates Programs (IAPs), and cost center equipment usage fees. Process cash and check receipt vouchers.
Provide other financial and accounting activities, including but not limited to: monitoring accounts for needed fee collections, income allocations, and negative account and subaccount balances. Independently address each as appropriate. Process expense transfers. Handle funds allocations within and between accounts for incoming funds, account rebudgets, and departmental commitments.
Perform departmental financial reporting activities, including monthly PI Financial reports, and monthly and quarterly specialized reporting for sponsored projects and other departmental research, operations, and student support activities. Develop new reports as requested.
Supervise student worker(s) who provide administrative support.
Other related functions as assigned.

Required Qualifications

Bachelor’s degree.
Five or more years of professional experience in research administration or a related area.
Demonstrated advanced knowledge of general computer programs, including Microsoft Excel and Adobe Acrobat Pro. Familiarity with database software (FileMaker, Access, etc.)
Initiative, creativity, and problem-solving skills.
Excellent oral and written communication, customer service, and interpersonal skills.
Must be eligible to work in the United States for an employer on a full-time basis.

Preferred Qualifications

More than the required years of experience.
Demonstrated knowledge in proposal submission and award management for private and federal sponsors.
Previous supervisory-level experience.

Salary Range

$78,000+ depending upon qualifications

Working Conditions

May work around standard office conditions.
Repetitive use of a keyboard at a workstation.

Required Materials

Cover letter
Résumé/CV
Three work references with their contact information; at least one reference should be from a supervisor

Candidates will need to upload a cover letter, résumé, and the names of three references to apply for this position.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

—-

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

—-

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

—-

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

—-

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

—-

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

—-

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

—-

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

—-

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Benefits

Not Specified