Proposal Coordinator

Proposal Coordinator

Requirements

• U.S. Citizenship required.
• Bachelor’s degree in a related field. Work experience may be substituted in lieu of degree.
• Strong understanding of Shipley proposal development methods and APMP best practices.
• 4-6 years of experience in business development, proposal writing, or similar support roles.
• Excellent project management and organizational skills with strong attention to detail and accountability.
• Proven ability to engage, interact, and collaborate professionally with a diverse group of colleagues.
• Strong writing, editing, and proofreading skills with a keen eye for detail.
• Ability to collaborate cross-functionally and communicate complex information clearly and persuasively.
• Knowledge and awareness of business development, marketing activities, and proposal requirements.
• Ability to consistently meet deadlines and handle multiple projects simultaneously.
• Must be a self-starter with the ability to work independently and within a collaborative team environment.
• Ability to work under tight deadlines in a high-pressure, fast-paced setting.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with SharePoint, Teams, and OneNote.
• Familiarity with business intelligence tools such as GovSignals for competitive analysis and tracking opportunities.
• Must be coachable, possess curiosity, and have a desire to learn.
• Strong interpersonal communication skills.
• Ability to demonstrate a sense of urgency and desire to win.
• Must possess poise and focus in a deadline-driven and high-stress environment.
• Must be located in the NCR region and willing to commute to the company office in McLean 2-3 days per week.
• Availability to support business travel as needed.

Responsibilities

• Support the development of technical, management, past performance, and executive summary sections for complex proposals.
• Work with SMEs to create clear, persuasive, and customer-focused content aligned with solicitation requirements and internal growth strategies.
• Conduct compliance checks and incorporate win themes to enhance proposal quality.
• Edit and proofread for clarity, consistency, and compliance.
• Support proposal kickoff meetings, color team reviews, and progress tracking.
• Manage proposal schedules, content libraries, and ensure proper version control.
• Collaborate with designers and editors to create visually compelling documents.
• Track proposal metrics, lessons learned, and process improvements.
• Enhance proposal tracking and decision-making through dashboard development and data visualization.
• Maintain and organize proposal repositories for accessibility and alignment with best practices.
• Support process improvements, automation tools, and compliance workflows.
• Research and recommend technology solutions, including AI-driven tools and CRM integrations.
• Assist in leading small-scale proposals, including quick-turn RFIs and task order responses.
• Develop outlines, compliance matrices, and response templates.
• Manage smaller proposal teams and support bid/no-bid decision-making.
• Ensure compliance with internal submission and approval processes.
• Develop and finalize RFIs and RFPs, ensuring quality control and compliance.
• Work with cross-functional teams to maintain databases, conduct research, and create business development materials.
• Oversee proposal production, peer reviews, and final submission requirements.
• Coordinate with teaming partners and refine proposal templates for future use.

Preferred Qualifications

• Eligibility for Clearance
• Demonstrated ability or experience with the production, development, or fulfillment of prospect presentation materials.
• Experience supporting IDIQ proposals and managing quick turnaround response times.
• Understanding of the Shipley Proposal Process and demonstrated experience following the Shipley approach, including color team reviews.
• Familiarity with business development, capture management, and competitive analysis.
• APMP Foundation or Practitioner Certification (preferred but not required).
• Experience with AI-driven proposal tools, content automation, and proposal analytics.
• Experience using GovWin, SAM.gov, Deltek, or other government contracting research tools.
• Knowledge of graphic design tools (e.g., Adobe InDesign) for proposal layout (a plus).
• Experience with data visualization and dashboard development tools (e.g., Power BI, Tableau, Smartsheet) (a plus).