Proposal Coordinator
| Company | ERM |
|---|---|
| Location | Montreal, QC, Canada, Houston, TX, USA, Toronto, ON, Canada, Calgary, AB, Canada, Holland, MI, USA, Bozeman, MT, USA, Vancouver, BC, Canada, Mobile, AL, USA, Charleston, WV, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Mid Level, Senior |
Requirements
- Bachelor’s degree in marketing, Business, Communications, or related field from an accredited college or university or demonstrated equivalent experience in bids/proposals/client facing material.
- 3+ years of experience in Proposal Coordination/Management at a professional services firm working for corporate clients or consultancy.
- Advanced familiarity with RFI/RFP processes, preparation, management, and procedures.
- Ability to lead, create and complete responses to Request for Proposals (RFP), as well as Requests for Information (RFI) from start to finish.
- Strong organizational and time management skills required to juggle multiple proposals/tasks with differing deadlines (sometimes across time zones), with minimal supervision.
- Editing and templating competencies with MS Office Products.
- Effective communication skills (verbal and written).
Responsibilities
- Work with our consultants across North America to drive the proposal process from receipt of RFP to submittal in accordance with ERM’s proposal process. Collaborate with internal teams and groups (marketing, finance, legal, etc.) in completing RFP/RFI requests.
- Preparation of formal plans for responding to large and complex RFPs. Direct and/or participate in all aspects of proposal preparation including the schedule and responsibility matrix, communication plan, development and collection of materials including, but not limited to: drafting cover letters and value propositions, pulling project descriptions, resumes/CVs and/or bios for staff, creating graphics, content review/editing, format review, final document assembly and delivery to the client on schedule.
- Support pursuit teams in developing interview presentations (PowerPoint). Facilitate presentation internal strategy meetings, design layout (PowerPoint) with technical team, research/develop content for slides (company information, services, experience). Development (or coordination) of graphics to present information/data visually. Manage internal schedule, team assignments, and electronic files of overall presentation to meet client schedule. Facilitate dry runs with presentation team; providing input to improve quality.
- Create, maintain, and manage a database of proposal material on SharePoint/Marketing Server, project experience, staff resumes/CVs, and other information required for proposal activities such as boilerplate information.
- Ensure compliance with company image, signature standards, approval levels, and guidelines.
Preferred Qualifications
- Experience with Graphics, Adobe Creative Suite (e.g., InDesign).
- Experience working in TEAMS, OneDrive and/or SharePoint.
- Experience with various Client portals such as PowerAdvocate and Ariba.
- Experience with Salesforce or another equivalent CRM database, a plus.