Property Manager

Property Manager

Requirements

• University degree preferably in administration or property management
• An RPA or FMA or CPM designation with a combination of experience and education will be considered equivalent
• Possess a minimum of five to seven years of experience in a similar role
• Fluency in French and English (both oral and written)
• Excellent communication skills, strong management skills
• Ability to work effectively with others at all levels
• Ability to solve problems creatively and multitask and balance priorities effectively
• Excellent interpersonal and teamwork skills
• Strong analytical and research skills
• Initiative and very good leadership skills
• Excellent written and verbal communication skills, in both French and English
• Ability to multitask
• Demonstrated ability to work under pressure
• Very good knowledge of the Microsoft Office suite but especially Outlook, Excel and Word software
• Accounting knowledge, basic principles, theories and practices of accounting
• Construction process, including reading sketches, detailed plans, and schematics
• Building heating, ventilation and air conditioning systems (also referred to as HVAC systems)

Responsibilities

• Represent the owner of the building in the day-to-day management of activities
• Establish and maintain a professional business relationship with tenant representatives
• Coordinate tenant engagement in cooperation with the Concierge Service
• Familiarize him or herself with the terms and requirements of all leases. Enforce clauses tactfully when required
• Inspect all areas of the building regularly
• Together with the Operations Manager, ensure that the building’s technical installations and the mechanical rooms are clean, safe, energy efficient and functional in accordance with building codes
• Coordinate building improvements and tenant modifications. Attend the various site meetings
• Work collaboratively with the Operations Manager to monitor the performance indicators of the property’s external maintenance team
• Maintain vacant spaces to ensure they remain safe, clean and presentable at all times
• Work closely with external rental teams and assist with premises visits
• Maintain emergency response guidelines with the assistance of the Fire Safety and Protection Coordinator
• Maintain and enforce parking operational procedures
• Prepare annual budgets for income and expenses, capital expenditures, and long-term planning
• Manage monthly operating expenses based on budget
• With the assistance of the Property Administrator, prepare quarterly financial reports for management, Explaining significant variances
• Take action to collect rent and other accounts receivable as required and directed by the owner
• Prepare letters and notices for tenants
• Issue, approve and follow up on purchase orders
• In conjunction with the Operations Manager and the Security Coordinator, closely monitor the application of all service contacts
• Read and understand all service agreements and ensure that contractors comply with the terms of the agreements in place
• Renew service contracts when they expire or restart the bidding process
• Supervise the Property Coordinator
• Supervise all building staff, including contract employees, such as those in charge of security, cleaning and maintenance staff, day porter, contractors, etc.
• Maximize revenue
• Any other task delegated to him or her by the immediate superior

Preferred Qualifications

No preferred qualifications provided.