Promoter Assistant

Must possess exceptional organization, prioritization and multi-tasking skills
Ability to work in dynamic, fast paced, and deadline driven environment
Ability to navigate the internet as a communication and research tool
Professional written and verbal communication skills; ability to build and foster professional relationships with individuals at all levels
Must have a high level of expertise in MS Office (Outlook, Word, Excel, Powerpoint)
Possess a strong work ethic with a high sense of responsibility in an ever-changing environment
Must be able to maintain confidentiality, handle sensitive matters and exercise excellent judgment
Ability to work well independently and within a team

Acts as liaison between colleagues & clients to facilitate work & accomplish objectives in a collaborative effort
Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed
Establish & manage relationships with industry people – agents, band management, tour managers, label representatives and venue management
Interface with agents and venues to verify availabilities and build a calendar of events
Assist in managing various venue calendars
Manage internal documentation using internal booking systems, calendars and ticketing schedules
Provide support for preparation of grant applications and reporting, as well as special projects as assigned
Assists with presentations, reports, materials, samples, etc. as needed for meetings and presentations both internal and external
Work with internal and external Box Office Personnel
Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
Schedule meetings, conferences and appointments; update calendar
Make travel arrangements and handle expenses
Multitask in a fast-paced environment and remain organized, with attention to detail
Performs general office duties (mail, filing, copy, fax)
Coordinates, manages & maintains calendars/schedules and contact lists
Other duties as assigned

Experience in the live music industry is an asset
Knowledge of the touring and concert industry is an asset
Post-secondary education in business, music management, PR, communications or related field is an asset
Must have an avid interest in music, be knowledgeable about artists and genres, and have an overall interest in learning about the music industry