Project Coordinator-Financials
| Company | Jones Lang LaSalle (JLL) |
|---|---|
| Location | Malvern, PA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Junior, Mid Level |
Requirements
- A Bachelor’s degree from an accredited institution is required.
- (2+) years of experience related to construction project management is preferred, but experience supporting commercial real estate professionals in any sector is a plus.
- Ability to comprehend, analyze, and interpret documents.
- Requires knowledge of financial terms and principles.
- Excellent written and verbal communication skills.
- Strong organizational and analytical skills.
- Advanced proficiency in Microsoft Office Suite. Spreadsheet skill set to include advanced functions such as formulas and pivot tables.
Responsibilities
- Support the project management team throughout the project life cycle from Initiate to Close.
- Create and process purchase orders in accordance with company policies.
- Liaise with vendors and internal teams to ensure timely PO creation and approval.
- Track PO status and follow up on outstanding items.
- Maintain accurate PO records in the company’s financial system.
- Review and verify incoming invoices against corresponding purchase orders.
- Ensure invoices comply with company and project-specific requirements.
- Process invoices for payment in a timely manner.
- Create and maintain financial spreadsheets.
- Prepare regular financial reports.
- Resolve discrepancies between invoices and POs with vendors and internal stakeholders.
- Assist with project documentation and ensure proper filing and organization.
- Support project managers in various administrative tasks.
- Act as a liaison between project teams, finance department, and vendors.
- Respond to inquiries from team members and stakeholders regarding POs, invoices, and project financials.
- Knowledge Management and training to include creation and maintenance of training materials, maintain and developed project management field manual.
- Systems support, including trouble shooting and issue resolution.
- Single point of contact for systems, training, process, general questions and issue resolution for assigned projects.
- Assist with tracking RFIs, submittals, material expediting log.
Preferred Qualifications
- (2+) years of experience related to construction project management is preferred, but experience supporting commercial real estate professionals in any sector is a plus.