Project Controls Specialist

Project Controls Specialist

Requirements

• Minimum Associate’s degree in Business, Construction Management, or a related field. Bachelors degree is preferred.
• Minimum of 8 years’ related experience required in project control activities, including progress tracking, data analysis, reporting, managing complex spreadsheets, and consolidating data from multiple sources.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills and teamwork abilities.
• Must be a critical thinker.
• Must be a fully qualified professional able to perform work with a high degree of latitude, with some ambiguity in work.
• Proficiency in MS Office tools including MS Project; some experience with Procore or Primevera 6, strong familiarity with PowerBI, Deltek Vision experience preferred, MS Scheduling applications knowledge is preferred but not required.

Responsibilities

• Prepare and report on monthly project revenue and review performance and projection variances with the Regional Controller.
• Report revenue and develop profitability forecast, including review of project staffing and schedules to Project and Firm leadership.
• Review consultant contracts and invoices for accuracy, match to project budget.
• Assist the Project Leadership in managing/coordinating workload of team and provide leadership of team activities including interpreting, summarizing, and checking complex data sets to produce weekly and monthly reports on project status.
• Facilitate the development, evolution and management of the work plan, budget, and schedule with the Project Managers.
• Responsible for oversight of project invoicing; timely and accurate according to contract and collection of receivables working closely with Project Managers and the Business Office.
• Maintain records for financial status of projects.
• Develop and maintain positive client relations throughout the life of the project.
• Prepare complex spreadsheets and database work in Excel and other databases.
• Gather and coordinate information and assist with research.
• Assist the Project Leadership in maintaining appropriate client and internal communication including written project documentation.
• Prepare letters and correspondence explaining payment decisions.
• Summarize schedule and cost information, including developing graphics, for a high-level audience.
• Navigate and understand numerous data sources to provide accurate reporting.
• Collaborate effectively with all team members. Generate and support a positive team environment: participation, empowerment, and accomplishment.
• Meet with project team members on a regular basis to monitor work in progress and to assure that the firm’s best practice standards and procedures are being implemented.
• Help formulate new efficient processes while maintaining critical workflows.
• Understand our contractual obligations to the client and the project to help the project leadership ensure that the team delivers on expectations for our scope of work and required services.
• Proactively communicate with and influence clients to approve and process payables for our services.
• Assist the Project Leadership to carry out established business practices and monitor project team adherence to terms of contracts.
• Monitor and maintain risk and add services logs.
• Assist the Project Leadership in drafting contracts (B101/C401/C727) and exhibits and shepherd through approval process.
• Perform time impact analyses and other schedule analyses as requested.
• Prepare, maintain, retrieve, and communicate records, reports, or documents required to meet contractual requirements.

Preferred Qualifications

• Experience in a professional service firm a plus.
• Team focused and able to work with multiple skilled professionals.